Time and Labour Assistant

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits .

Location – Enterprise Square, Edmonton. This role is hybrid with a mix of remote and in-person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department summary

Our vision is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solve by collaborating with Centres of Expertise, faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community.

We will provide advice, guidance and leadership in process, quality and accuracy. Shared Services is a highly-educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for

Ultimately, we create a human, positive experience when it comes to problem solving.

The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.

Position summary

Shared Services is seeking a smart, approachable, team orientated individual to join our team as a Time and Labour Assistant.

Do you enjoy working in a collaborative environment, believe in service excellence and have a strong background in business analysis? Then this opportunity, as a Time and Labour Assistant, may be a great fit

Reporting to the Team Lead, Time and Labour, the Time and Labour Assistant is a full-time position. 

Duties

• Completes manual calculations for overtime, shift differentials, and other exception time and vacation, sick leaves and retroactive pay and enters correct information into the system.
• Applies employee T&L rules overtime balances as per rules in collective agreement and legislation.
• Ensures employees are enrolled in the correct workgroups and leave plans, reviews time and labor exceptions and ensures exceptions are cleaned each pay period.
• Tracks staff hours to facilitate transition between employee types, identifies staff nearing their employment end date and notifies appropriate supervisor to ensure timeliness of extension or termination.
• Ensures all reported time and leaves are approved, loaded and processed correctly to pay.
• Ensures that all time and leave approvals are completed in accordance with Payroll processing deadlines.
• Oversees workflow administration as well as monitoring the T&L delegations as per the guidelines.
• Assists departments in troubleshooting and resolving issues with time entry as it relates to leaves, positive, exception and banked time.
• Runs daily, weekly and pay period queries and reports to manage, resolve and modify the status of time and labour exceptions and errors.
• Oversees, validates and resolves any issues related to time entry upload from third party time management software.
• Follows up with supervisors and departments for mass approvals, and processes confirmation and/or corrections.

Qualifications

• High School diploma supplemented by coursework in accounting, Human Resource Management and Canadian Payroll Association PCP certification; equivalent combinations of education and experience may be considered.
• Two years of directly related time and labour experience.
• Experience with PeopleSoft HCM (Human Resources, Time and Labour modules, Benefits & Payroll for North America) is an asset.
• Knowledge of the University of Alberta’s HR policies & procedures and collective agreements
• Excellent interpersonal skills and the ability to work collaboratively within a team.
• High attention to detail, ability to meet strict deadlines and perform multiple competing tasks and prioritize workload.
• Must have strong listening skills and be able to communicate with the diverse multicultural community of the University.
• Demonstrated belief in customer service excellence while maintaining tact, diplomacy and professionalism
• Excellent written and verbal communication and interpersonal skills
• Able to promote and work effectively in an integrated service culture
• Ability to effectively work with co-workers to build consensus and partnerships

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.