Accountant

23780BR

Operations Business Office

Position Overview

KU Operations supports KU’s mission of learning, scholarship, and creative endeavor by operating and maintaining the University’s physical plant and grounds. The Accountant position supports Facilities Planning & Development (FPD), a division of KU Operations.  FPD provides design and construction services for over 200 University buildings (9.5 million gross square feet of space) and over 1,000 acres of University property on the Main and West Campuses in Lawrence, the Edwards Campus in Overland Park, the Kansas Law Enforcement Training Center in Hutchinson and other off-campus locations.  This position requires superior organizational and communication skills while providing customer support to a wide variety of customers. Must work well under pressure, meet deadlines, prioritize appropriately, and be able to work independently with indirect supervision.

KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities, including Tuition Assistance following one year of service. KU is a great place to work!

Job Description

35% – Route, process and track payments for professional, ancillary services, on-call, construction contracts and material procurement. Request tax exemption certificates for construction projects. Assist in processing approved contract addenda, change orders and authorizations. Work with project managers on budgets, funding expenses and project status. Communicate with vendors regarding payment issues. Communicate with clients regarding contractual documents and payments.

30% – Review project balances and reconcile budgets.  Request cost centers and manage new vendor setup. Bill outside departments and agencies for project expenses. Enter, receive, and close Maximo POs.   Enter funding payments and reconcile closed projects in Maximo.  Provide project financial analysis upon request of project managers. Help in preparation of historical tax credit applications.

10% – Aid project managers in the preparation of construction contracts.  Work with KU General Council to assure that contracts are appropriate and within the set guidelines previously approved.  Distribute and file contracts. Ensure contracts are posted in FITC by Purchasing.

10% – Assist project managers in procurement of materials and services.  Assist with POs for bidding materials and services and work with the project managers and Procurement on bid documents.  File and maintain all bid materials.

5% – Assist in tracking expenditures and updating cost matrix.  Aid in year-end cleanup of projects. Work with the Comptroller’s Office on the same.

5% – Documentation of the procedures for Facilities Planning & Development accounting.

5% – Annual reporting and other duties as assigned.

Position Requirements

This position is deemed hybrid – a combination of on-site and remote work on a schedule to be determined by the supervisor and successful candidate.

Required Qualifications

Bachelor’s degree in accounting or business related field OR an Associate’s Degree and 3 years of related experience OR High School diploma and 4 years of related experience.

Three years of experience in accounting work

Advanced knowledge of Microsoft Office software (Word, Excel, Outlook)

Preferred Qualifications

Experience at KU or in a university office

Experience in a design/construction environment

Experience with Maximo or other work management systems

One year experience in design and construction related accounting

Contact Information to Applicants

Jodi Funke
jfunke@ku.edu

Additional Candidate Instruction

In addition to the online application, the following documents are required to be considered for this position:

A cover letter addressing how required and preferred qualifications are met.

Resume or curriculum vitae.

Contact information for three professional references.

Application review begins Monday, November 14th and will continue until a qualified pool of applicants are identified.

Advertised Salary Range

$22-$24/hr

Application Review Begins

14-Nov-2022

Anticipated Start Date

19-Dec-2022

Primary Campus

University of Kansas Lawrence Campus

Employee Class

U-Unclassified Professional Staff

Job Family

Administrative/Management-KUL

Work Location Assignment

Hybrid

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).