Teaching Initiatives Coordinator

Date Posted: 03/04/2024

Req ID: 36291

Faculty/Division: Division of the Vice-President & Provost

Department: Office of the Vice-Provost Students

Campus: St. George (Downtown Toronto)

Position Number: 00047558

Description:

About us:

The Office of the Vice-Provost, Innovations in Undergraduate Education (OVPIUE) supports institutional initiatives that enhance the educational experience of students in the University’s seven direct-entry undergraduate academic divisions. The OVPIUE is one in a range of Vice-Provostial offices that support the University’s Vice-President & Provost oversee the academic activities and operating budgets of the Tri-Campus academic divisions.

The OVPIUE now directly administers, advises, or partners on a number of critical institutional programs and services including, but not limited to:

• The Centre for Teaching Support and Innovation, which includes the University’s course evaluation system;
• All institutional teaching awards and grants;
• Enterprise-level educational technology systems, platforms, and projects (Learning Management System, learning

analytics, student academic success analytics and reporting, course information system);

• Institutional systems and initiatives relating to experiential learning and undergraduate research;
• Engagement with external organizations on teaching and learning-related matters (inter-institutional transfer

agreements, government grants and performance-based funding reporting requirements, online learning

platforms).

The unit also plays a key service and coordinating role in support of program and curricular design, in collaboration with academic divisions and the Office of the Vice-Provost, Academic Programs.

Your opportunity:

The Teaching Initiatives Coordinator will provide coordination, communication, and administrative support to a range of standing and ad hoc initiatives with the OVPIUE.

Under the direction of the Manager, Teaching Initiatives, the Coordinator will be responsible for administering the full life-cycle of the Office’s teaching grants and awards, including proposal intake, committee support, program/project tracking, and communications, both targeted (applications/principle investigators) and general (University community, strategic audiences). The Coordinator will also work with the Manager and relevant OVPIUE colleagues to administer and support the management of multiple OVPIUE websites in order to meet the evolving communication needs and priorities of the Office. This would involve supporting content creation, stakeholder engagement, and record management.

The Coordinator will work closely with all members of the OVPIUE team to support the development and coordination of new and existing initiatives, as needed. This would involve supporting project planning, scheduling, documenting, implementation, tracking and quality controls, as well as liaising with program partners when required. This will also require administrative and logistical support for select standing committees and working groups, and liaising with relevant OVPIUE staff on meeting preparation and follow-up.

In order to support the work outlined above and the general operation and strategic mission of the OVPIUE, the Coordinator will draw on their administrative, communications, and project management skills in the context of their experience with and understanding off undergraduate teaching and learning practices and trends. Projects, programs, committees, working groups, and ad hoc initiatives will be best supported by being grounded in institutional and sector policies and practices, as well as relevant academic literature on teaching and learning practices, including but not restricted to: high-impact practices, experiential learning, undergraduate research, learning analytics, and educational technology. All of which is contextualized by a focus on student academic success.

Your responsibilities will include:

• Planning and implementing project phases
• Developing and maintaining project quality control standards
• Implementing project communications plans
• Tracking and collecting information on project progress
• Planning project components of the design and content development of the website
• Liaising with contacts to facilitate collaboration and consistency of communications
• Creating and/or editing original, published content and materials

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum five years of experience in higher education administration
• Experience with and understanding of higher education environment and annual academic planning and activitycycles
• Experience working with or supporting university teaching and learning initiatives
• Familiarity with teaching and learning practices, theories, and trends, with an emphasis on undergraduate level
• Familiarity with universitypolicy, governance, and organizational practices
• Knowledge of Ontario higher education policy landscape
• Proven record of strong project management skills
• Experience maintaining and updating websites and in the design and product development of website and communications services
• Knowledge of and demonstrated ability with WordPress website management and tools
• Strong organizational skills with the ability to prioritize workload, work effectively under pressure, and meet deadlines
• Superior writing ability. The successful candidate will have demonstrated, through a portfolio of samples, professional-level writing ability with respect to style, organization and structure, rhetoric, appropriateness to subject, and breadth of subject matter.
• Excellent attention to detail and solid copy editing and proofreading skills
• High level of Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Ability to work independently as well as part of a larger team
• Excellent liaison skills, personable, able to build effective partnerships with colleagues

Assets (Nonessential):

• Knowledge of and experience working with Experiential Learning programs
• Knowledge of and experience working with academic faculty

To be successful in this role you will be:

• Accountable
• Articulate
• Communicator
• Intuitive
• Multi-tasker
• Organized
• Responsible

This is a 19-month term appointment, May 2024 to Nov 2025

Closing Date: 03/15/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 13 — $83,150 with an annual step progression to a maximum of $106,336. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Recruiter: Fiona Chan

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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