Student Recruitment Associate

Please refer to the How to Apply for a Job (for External Candidates)  job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

Position Summary:

Reporting to the Associate Director, Recruitment and Communications, this role will provide quality advice and service on a diverse range of admissions matters to applicants, students, staff, the general public and senior management. Plans, coordinates, and participates in individual and/or team virtual and in-person visits representing McGill to Canadian and International High Schools. Participates in McGill undergraduate recruitment events, targeting prospective students, applicants, admitted and confirmed students, parents and counselors, including virtual and on and off campus events. Presents information and promotional material about McGill, including undergraduate admissions criteria, academic programs, student life and services, and our campuses. Participates with other members of the recruitment team in recruitment activities representing McGill. Acts as liaison with the Admissions Office to help ensure alignment of the recruitment and yield strategy with admissions operations. Uses the current recruiting software and data to plan, schedule, and track activities. Supports social media campaigns for prospective and admitted students.

Primary Responsibilities:

• Provides admissions, recruitment, scholarships, and student services information and supports the University’s mission of academic excellence.
• Maintains good rapport with clients and staff within the unit and the University community by identifying needs and ensuring work is performed in accordance with established Enrolment Service goals and objectives and the University’s overall mission.
• Participates in the implementation of new initiatives that support the strategic direction of the unit by keeping abreast of new developments, technology, and trends in the field of admissions and recruitment.
• Acts as the subject matter expert for Canadian and International applicants by remaining aware of market activity through targeted observations, professional networks, and reports.
• Represents the Recruitment team on working groups, project teams and committees, as required.
• Works with Unit on MS TEAMS to maintain communication and organization of events.
• Participates and supports recruitment trainings and takes part in professional development activities in order to remain well informed of university practices and programs and ensures strong delivery of information and support of our prospective students and their support networks.
• Participates in the planning recruitment activities, suggesting improvements to the recruitment process to maximize the number of qualified applicants.
• Represents McGill unaccompanied, attends in-person and virtual High Schools visits and prepares presentations and documents, and ensures meetings and follow up with counsellors (as needed).
• Prepares travel schedules, makes travel arrangements, monitors trip budget, completes visit reports, and expense reports upon return and makes suggestions for future improvements.
• Ensures follow-up on issues and /or problems raised during and after visits.
• Facilitates the participation of McGill faculty and staff at recruitment and yield events.
• Proposes and participates in a variety of on-campus and virtual recruitment activities, including hosting webinars through Zoom, Slate, Webex, as well as 1:1 meetings, drop-in sessions, fairs hosted by third parties, contributes to social media campaigns, and creates other digital content (including for example, videos, podcasts and other asynchronous sessions).
• Supports the Welcome Centre, by meeting with prospective student visitors and answering individual questions, mentoring student ambassadors, and including them in virtual recruitment activities.
• Supports the organization of McGill Summer Academy by collaborating with the coordinator.
• Proven experience in data analysis: ability to review statistics and reports, condense, recap, and evaluate data in order to propose and plan effective recruitment activities.
• Provides administrative support as necessary (answering emails, organizing promotional material and mailings, setting up events in new student relationship management system).

Other Qualifying Skills and/or Abilities

Experience advising potential students on admissions criteria. Knowledge of the student life cycle an asset. McGill undergraduate experience an asset. Ability to support staff in their daily administrative operations. Proven organizational skills, ability to prioritize, and multi-task accurately with attention to detail. Experience working in a PC environment using databases, presentation software, web tools, and Microsoft Teams. Excellent interpersonal, communication, public speaking, and writing skills. Proven experience organizing events and fairs locally and at out-of-town venues. Experience with professional social media campaigns, creation of dynamic slide presentations, an asset. Proven ability to work autonomously and as a member of a team. Valid Quebec Driver’s license and valid Canadian Passport. Ability to travel extensively and work flexible hours, including evenings and weekends. Fluently bilingual, English and French, spoken and written. Knowledge of Mandarin or other languages a definite asset.

Minimum Education and Experience:

Bachelor’s Degree 1 Year Related Experience with Bachelor’s Degree / DEC III 3 Years Related Experience with DEC III

Annual Salary:

(MPEX Grade 03) $52,210.00 – $65,260.00 – $78,310.00

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Recruitment and Communications

Position End Date (If applicable):

2023-09-30

Deadline to Apply:

2022-10-10

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca .