Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University

Department

Vice Pres For Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Division of Research supports one of the largest research universities in the United States and is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. To learn more, visit https://vpr.tamu.edu/ .

What we want

The Division of Research is seeking a Senior Administrative Coordinator I that will be responsible for coordinating administrative activities and services for the High Performance Research Computing (HPRC) unit and staff. In this position, you will assist the HPRC executive director, directors, and associate directors with administrative matters including  reviewing, approving, or rejecting all Basic and Startup applications for requesting computing times on the HPRC systems.  The preferred candidate will have experience at a university research computing center or other national HPC center, experience with standard office equipment and personal computers, and in writing grant proposals and reports. We seek to hire a candidate who will support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. We are looking to hire a candidate who is a team player and who will promote collaboration and cooperation while working within a team. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What You Need to Know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume: Applicants are strongly encouraged to upload a cover letter and resume. You may upload this information as one document under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Six years of experience in office administration

Required Knowledge, Skills, and Abilities:

• Knowledge of spreadsheet, presentation, and word processing software applications

• Interpersonal and communication skills

• Planning and organization skills

• Excellent writing skills

• Ability to work as a team member in a diverse setting and to perform accurately in a collaborative, detail-oriented environment

• Ability to prioritize objectives with a high level of discretion, independent judgment, and initiative

• Ability to multi-task and work cooperatively with others

 

Preferred Experience:

• Experience at a university research computing center or other national HPC center

• Experience with standard office equipment and personal computers

• Experience in writing grant proposals and reports

Preferred Licenses and Certifications:

• Certified Administrative Professional (CAP)

 

Preferred Knowledge, Skills, and Abilities:

• Familiar with the HPRC resource allocation system or other resource allocation systems used by other Research Computing or HPC centers

• Ability to cultivate and maintain professional working relationships with people of diverse backgrounds

Responsibilities:

• HPC Systems & User Support –

  Serves as the primary information resource for access to the University’s main HPRC equipment. Manages and coordinates HPC user accounts and applications for time on several separate HPRC systems. Initiates the evaluation process of user application for time on all HPRC systems. Maintains the software platform that manages the corresponding database. Coordinates the review of applications/requests for HPC time on behalf of the HPRC Resources Allocation Committee (RAC). Collects, analyzes, and presents relevant user data to the Committee to make an informed determination for awarding or not awarding requests for machine time. Records minutes as needed. Coordinates and schedules logistical support for HPRC short courses, workshops, and seminars. Advertises upcoming events.

• Administrative Support – Coordinates administrative support functions for the HPRC. Assists the Executive Director, Directors, and Associate Directors of HPRC in the resolution of complex, highly sensitive, and confidential administrative matters. Prepares complex reports and special analyses for the Executive Director, Directors, and Associate Directors of HPRC. Assists in providing solutions to both recurring and unusual administrative problems. Plans and coordinates logistical and administrative support for events, meetings, and specialized activities. Coordinates and monitors action items and deadlines for various professional events (e.g., conferences, vendor courses and workshops) and follows them through to completion. Coordinates and makes needed arrangements for visits from vendors and visitors from collaborative universities. Coordinates workflow, serves as a liaison, and promotes communication between HPRC and Division offices, outside units, and vendors.

• HPRC Operations – Coordinates administrative activities and services for the HPRC unit relating to operational procedures, special projects, and compliance functions. Prepares complex reports that track customer access and use of HPRC hardware and services (e.g., Helpdesk consulting). Works with the Director for User Services and Research and the Manager of User Services to manage the help-desk students and graduate student employees. Performs other duties as assigned.

 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.