Senior Administration Officer

• Faculty of Business, Economics & Law
• HEW 6
• Casual Position
• Applications Close on Wednesday 12th October 2022 at 11.00pm AEST (R-17510)

About This Opportunity  

We are seeking an experienced, motivated, energetic and highly organised Senior Administration Officer to support the effective and efficient operation of the BEL Faculty Research Office.

The primary purpose of the position is to provide a wide range of senior administrative services to support the effective and efficient operation of the BEL Faculty Research Office.

Key tasks include document management; providing interpretation, advice and decisions on rules and entitlements; coordinating office-related financial and procurement processes; liaising with internal and external stakeholders; and providing administrative subject matter expertise as relevant to the role and function.  

Responsibilities

Core

• Designs and delivers a range of administrative/business processes and activities in consultation with relevant staff, to meet the identified business requirements  

• Plans and implements high-quality administrative systems, standard operating procedures and office protocols

• Provide administrative expertise to support a range of activities

• Highly adept and guides others in the application of a range of desktop-based programs and management information systems

• Respond to complex or non-routine inquiries which may require interpreting policy, procedures and entitlements as relevant to the role  

• Liaises with internal and external stakeholders to build and maintain relationships which support the operational objectives of the function/department

• Undertakes financial administration responsibilities, including exercising the appropriate financial delegation in accordance with University policy and procedures

Optional

• Coordinates travel arrangements, including trip planning; travel administration and post-travel reconciliation ​

• Coordinates and provides high level administrative support to a range of administrative and academic committees

• Supports the successful delivery of events and other engagement activities

• Organise seminars as required, including liaison with key contacts and guest speakers

• Processes accounts payable (raising orders, paying invoices, processing claims for reimbursement, and preparing overseas payments and internal service charges) in accordance with relevant University policy and procedures 

• Undertakes complex data entry, retrieval, compilation, visualization and management processes

• Coordinates and/or leads projects within the office/function/department

• Maintains project records, including quarterly reports, IP registers and contracting documentation

About You

 Candidates require highly effective administration, coordination and interpersonal communication skills and demonstrate a commitment to providing a high level of customer service.

• A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training

• Demonstrated skills in providing a high level of customer service, including excellent interpersonal skills

• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

• Office management skills and capabilities

• Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context

• Excellent written and verbal communication skills

• Skills in project coordination

• Highly effective organisational, time management and problem solving skills

• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

What We Can Offer 

This is a casual position at Hew 6.

The casual pay rate for this position will be between $54.45 – $58.49.

The number of hours per week is flexible, however on average will be approximately 15 hours per week.

For further information about UQ’s benefits, please visit Why Work at UQ and review The University of Queensland’s Enterprise Bargaining Agreement 2018 – 2021 . 

 
Questions? 

To discuss this role please contact Professor Martie-Louise Verreynne at m.verreynne@uq.edu.au

For application queries, please contact recruitment@uq.edu.au stating the job reference number in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section
• Resume

Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.

About the Selection Process 

To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted. 
 

Other Information 

You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.  
 

We value diversity and inclusion, and actively encourage applications from those who bring diversity to the University. Our Diversity and Inclusion webpage contains further information if you require additional support. Accessibility requirements and/or adjustments can be directed to recruitment@uq.edu.au . 

If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.