Recruitment Training & Candidate Sourcing Coordinator

Job Posting Title:

Recruitment Training & Candidate Sourcing Coordinator

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

ARL, a University Affiliated Research Center, has approximately 900 employees; approximately 60% are research and development science and engineering staff.  We are seeking a team-oriented self-starter to join our HR Operations team as a candidate sourcing and technical recruiter development specialist.  

Responsibilities

• Collaborate with ARL recruiting team and hiring managers to determine criteria for sourcing that will result in a diverse group of highly qualified prospects for available positions.  Develop and utilize engagement methods to encourage prospects’ interest in applying for ARL’s research positions posted via Workday, the UT Austin official applicant tracking system. Develop a thorough understanding of the entire UT Austin Workday candidate database.  Review and screen applications for specific positions as needed and requested by supervisor.

• Train and coach ARL managers on best practices for recruiting, interviewing, and selection. Develop and conduct in-person and virtual training sessions. Collaborate with (1) ARL HR Senior Employee Relations, Training, and DEI Coordinator to develop and deliver training on diversity, equity, and inclusion (DEI) and other training topics, such as understanding and mitigating the effects of implicit bias, and (2) the ARL HR Operations team in developing an improved, more comprehensive new employee onboarding experience.

• Routinely travel for networking and professional events, including meetings of research-related organizations in ARL science and engineering fields of practice. Participate in college and military career fairs in collaboration with other ARL HR recruiting staff.  Work with other HR recruiting team members to maintain ARL’s presence on sourcing websites, such as Indeed and LinkedIn, and advertise via university organizations, career centers, and other venues to provide advance information for recruiting fairs. 

• Systematically research market trends and developments in the field of talent acquisition and relevant sourcing platforms via consistent monitoring and networking with peer talent acquisition professionals.  Present comparisons and recommend products for projected highest return on investment (ROI) based on thorough knowledge of sourcing platforms and ARL’s current and estimated future staffing needs. Consistently measure and record sourcing ROI; develop related documentation for presentation to ARL HR managers and ARL leadership.   

• Perform other related general HR functions in ARL HR as assigned.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, or related field

• Two years of experience in recruiting, sourcing, or related HR functions.  Prior experience developing and conducting virtual and in-person training.

• Achievement-oriented talent acquisition professional who can demonstrate a record of creativity and innovation in the sourcing/recruitment field and the ability to produce analytics that clearly communicate the outcomes of recruiting efforts . 

• Evidence of excellence in decision making and critical thinking, tactical and strategic planning, effective written and verbal communications, problem solving, customer service, conflict management, and relationship management.

• Extensive experience using MS Word, Excel, and PowerPoint; evidence of knowledge of Human Resources laws and regulations; a commitment to fostering diversity, equity, inclusion, and belonging; the ability to work well independently and as part of a team; a willingness and desire to learn new methods in order to provide the exemplary service to hiring managers, candidates, and ARL and UT Human Resources colleagues; the ability to present topics to various audiences; and the ability to work well with employees at all levels within the organization.

Preferred Qualifications

• Experience recruiting experienced technical professionals (research and development engineers, Department of Defense industrial security professionals, and information technology professionals). 

• Experience with in-depth analysis of recruiting and candidate sourcing for science, engineering, and technical staff in a defense research and development organization. Leadership experience in this area.  

• Experience with MS SharePoint and knowledge of best practices for use of this collaboration application.  

• Experience in using Excel to develop dashboards. 

• SHRM-CP or PHR certification. 

• Talent Acquisition Specialty Credential.

• Beneficial for college coursework to have included statistics and research methods.  

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark “yes” on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu ) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:  
·    100% employer-paid basic medical coverage 
·    Retirement contributions  
·    Paid vacation and sick time 
·    Paid holidays 
Please visit our Human Resources (HR) website  to learn more about the total benefits offered.

Salary Range

$58,000-$65,000+/negotiable depending on qualifications.

Working Conditions

• Standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Possible weekend, evening and holiday work

• Possible interstate/intrastate travel

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

• Unofficial college transcripts.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.