Project Coordinator for Kravis Lab for Social Impact

Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Project Coordinator for Kravis Lab for Social Impact

Job Details and Requirement:

BASIC FUNCTION:

The Project Coordinator for Kravis Lab for Social Impact supports the day to day activities of the Kravis Lab for Social Impact. This position reports to the Director of the Kravis Lab for Social Impact (KLab). This position performs a broad range of essential functions serving as liaison to staff, student employees, faculty, and campus partners. The nature of the work is to assist in the implementation of programs and projects for KLab.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Director, the Project Coordinator works independently and collaboratively to perform the following essential duties and responsibilities:

• Assist in planning, implementing, and facilitating programs such as workshops, events, retreats, etc. 

• Manage student led projects, which involve scheduling visits, working with participants, and coordinating with staff and student employees.

• Collect, handle, and clean data for program evaluations.

• Compile relevant information for donor and departmental reports.

• Design and publish KLab newsletters, brochures and other publicity for KLab activities.

• Assist with maintenance of KLab web site.

• Respond to issues and potential emergency situations that may arise during KLab sponsored programs and events.

• Serve as the main person of contact for students participating in ongoing projects.

• Handle sensitive and confidential materials with discretion, abiding by privacy legislation including FERPA, HIPAA, and College protocols.

• Set work priorities and delegate duties to student assistants when appropriate.

• Supervise student assistants, including assigning work projects, managing their work schedules, assisting the Director with training student workers, etc.

QUALIFICATION STANDARDS:

EDUCATION:  Bachelor’s degree or equivalent combination of education and experience that provides the required knowledge, skills and abilities to perform essential job functions.

EXPERIENCE:  A minimum of one year of related experience is required. Two-years of related experience providing program or administrative support is preferred.  

LICENSES:  A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
 

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

Deploy professional skills in collaboration with colleagues, to best promote the College’s strategic interests.

• Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, phone, customer service and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of employees and student employees. Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.

• Operate computers proficiently with basic Microsoft Office software (such as Word, Excel, Outlook) and associated professional software (such as prospect research tools, Internet research, menu-driven databases, social media networking).  Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality. 

•   Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy and tact while working with people from a wide variety of backgrounds.

• Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the department’s annual goals.

• Use strong organizational and time management skills to complete work with accuracy and a keen attention to detail.

• Ability to work cooperatively with others.

• Ability to receive and respond appropriately to constructive criticism.

• Ability to display a positive attitude.

HOURS:  The regular hours for this full-time position are 40 hours per week. Holiday, weekend and evening work hours may be required. Travel may be required. Regular hours may vary due to needs of the College or division.  Must be willing to work a flexible schedule. This is a 12-month position.

CLASSIFICATION AND STATUS: 

This is a non-exempt, full-time, benefits eligible position.

Funding for this position is expected through, June 2023.

IPEDS Category Job Code:               43-0000 Office and Administrative Support Occupations                             

Physical Requirements:                   Light (up to 20 lbs.)
 

SUPERVISORY RESPONSIBILITY:  Will supervise and direct student employees as needed.

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA:   This job description defines the essential or fundamental job duties of this position.   It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.
Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant’s acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College’s automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.