Program Assistant

Date Posted: 03/22/2024

Req ID: 36620

Faculty/Division: Faculty of Architecture,Landscape&Design

Department: Daniels Faculty of Arch., Land & Design

Campus: St. George (Downtown Toronto)

Description:

About us:

The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in architecture, landscape architecture, urban design, forestry, and visual studies — as well as unique undergraduate programs that use architectural studies and visual studies as a lens through which students may pursue a broad, liberal arts-based education. Its mission is to educate students, prepare professionals, and cultivate scholars who will play a leading role in creating more culturally engaged, ecologically sustainable, socially just, and artfully conceived environments.

Like Toronto, Daniels Faculty students and faculty are incredibly cosmopolitan in sensibility, hailing from every part of the world, with their work crossing all sorts of geographic and cultural boundaries. The city’s multicultural networks and international connections make the Daniels Faculty a powerful place to start a career.

Your opportunity:

The Program Assistant is part of a small team working closely with the Associate Dean, Academic in supporting the academic programs of the Faculty. This involves engaging with students, faculty members, Program Directors, and other administrative team members. Much of the work is tied to the academic cycle and is predictable, but the team also helps with additional requests supporting the academic mission and programs.

Your responsibilities will include:

• Maintaining course information on student information systems
• Maintaining information on digital platforms
• Gathering materials for accreditation and/or program review according to requirements
• Fostering cooperative working relationships with a wide variety of internal and external contacts
• Determining logistical details and activities for events and/or programming
• Updating and maintaining records
• Collating and organizing data for various reports
• Handling expenses for events

Essential Qualifications:

• Bachelor’s degree or acceptable combination of equivalent education and experience.
• Minimum 3 years of related experience supporting academic learning and providing administrative support within a post secondary environment.
• Proven experience coordinating the preparation and distribution of academic program and/or course material.
• Experience providing explanation of policies and procedures, and program requirements.
• Experience gathering materials for accreditation and/or program review according to requirements.
• Experience with fostering cooperative working relationships with a wide variety of internal and external contacts.
• Experience coordinating meeting schedules, agendas, materials, action and follow-up items. Experience taking and distributing meeting minutes.
• Experience determining logistical details, planning events and managing the expenses.
• Experience maintaining information on digital platforms.
• Experience maintaining course information on student information systems.
• Experience collating and organizing data for various reports.
• High level of proficiency with Office 365 environment including: Outlook, One Drive, SharePoint, Forms, Word, Access, PowerPoint, and Excel.
• General proficiency with standard office and audio visual equipment.
• Excellent communication (verbal and written) skills, including accurate grammar, spelling and proofreading.
• Knowledge of at least one of ROSI/Curriculum Management/Course Information System.

Assets (Nonessential):

• Knowledge of Quercus (Canvas learning management system).
• Experience providing committee support.

To be successful in this role you will be:

• Accountable
• Diplomatic
• Meticulous
• Organized
• Self-directed
• Tactful

Closing Date: 04/19/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Continuing 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 10 — $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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