Program Administrator

Position Details

Position Information

Recruitment/Posting Title	Program Administrator
Job Category	Staff & Executive – Project/Program Management/Planning
Department	RWJ-Community Health Office
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Administrator in Community Affairs at Robert Wood Johnson Medical School. Reporting to the Executive Director of Telehealth Initiatives, the Telehealth Program Administrator manages the operations of the Telehealth Initiatives (Project ECHO and eConsults) in conjunction with the Telehealth Program Core Operations Team and, Rutgers support services (HR, purchasing, vendor management, finance and marketing). Additionally, the Telehealth Program Administrator serves as the project manager for the eConsults offering, working closely with the eConsult Medical Director, the Assistant Director of Data Quality and the RWJMS staff to support the implementation and on-going operations of the eConsults pilot. and is responsible for the overall grant management for the department. Among the key duties of this position are the following: Leading and manage the day-to-day administrative functions of the department including supporting the hiring, purchasing and vendor management activities; general office operations including scheduling and working closely with Finance on all department financial reporting. Assists in developing, preparing and executing budgets, plans of organization, and methods; assists in evaluating budget requests and making recommendations on these requests. In conjunction with the Project ECHO Program Administrators, oversees all program milestones set by management and funders and tracks program costs and invoices to ensure budgetary parameters are met. Supports Finance and Accounts Payable in timely management of vendor contracts, deliverables and all payments. Manages the eConsults Project operations, working closely with the eConsult Medical Director and managing the e-Consult Scheduler. Leads the development of internal evaluation metrics, dashboards and monthly reporting to monitor the status of all projects’ goals and objectives. Assist with the development of marketing materials, use of social media campaigns and execution of the marketing and communications plans for the department. Provides day-to-day support to the Executive Director and unit managers for scheduling of meetings and events and performing clerical activities such as maintenance of records and files, preparation of correspondence and development of new presentations and meeting materials as needed. Continually seek ways to improve the effectiveness and efficiency of the organization’s operational functions.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	28S
Position Salary
Annual Minimum Salary	82991.000
Annual Mid Range Salary	104984.000
Annual Maximum Salary	126977.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff – 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Public Health, Education, Social Work, other health related field or Social Science field and at least five (5) years of progressively more responsible professional experience inclusive of day-to-day operational, financial and program management responsibilities in a business office, government agency or university setting. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be proficient in Microsoft software (Excel, PowerPoint, Visio and Access Database). Demonstrated knowledge is necessary of how to accomplish superior performance in a unionized environment.
Preferred Qualifications	Master’s Degree. Professional experience in healthcare or social service administration and grant program or financial management. Outstanding human relations and leadership skills, and the ability to function in a team environment.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift or exert force up to 25 lbs. WORK ENVIRONMENT: Office environment. Moderate noise. Some in state travel required
Special Conditions

Posting Details

Posting Number	22ST3127
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement