Placement Coordinator

Date Posted: 04/19/2024

Req ID: 37051

Faculty/Division: Faculty of Pharmacy

Department: Faculty of Pharmacy

Campus: St. George (Downtown Toronto)

Position Number: 00046456

About us:

The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective. We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.

Learn more: www.pharmacy.utoronto.ca

Your opportunity:

The Office of Experiential Education (OEE) is responsible for ensuring the delivery and coordination of diverse experiential education experiences for students enrolled in a variety of programs at the Leslie Dan Faculty of Pharmacy. The OEE operates as the central hub for all activities related to experiential education and provides support to pharmacist preceptors in practice sites across the province and beyond.

This is an exciting time for OEE as the Faculty is currently undergoing a large scale curriculum renewal for it’s largest undergraduate program, the PharmD program, which will impact the structure and delivery of experiential programming namely, rotation lengths, and sequence of the matching process. There is opportunity for the successful candidate to work with other faculty and staff to provide input on the experiential changes and to see them come to life as they implemented.

Under the direction of the Director, Office of Experiential Education (OEE), you will facilitate the successful placement of students enrolled in various programs at the Leslie Dan Faculty of Pharmacy. As the main point of contact for an assigned group of incoming Pharmacy students, this role will prepare students for all non-academic aspects of experiential programs. As a student-centered professional, the Placement Coordinator will support students via the phone, in person, email, written materials, and information sessions by providing information on placement site requirements and processes, and will also be responsible for tracking student placement documentation to ensure completeness. This role will also work closely with other staff and faculty members to resolve issues during experiential rotations and will foster and maintain positive relations with internal andexternal stakeholders. As a key member of the Office of Experiential Education (OEE), you will interact and engage with preceptors and other industry partners to support the experiential process by identifying, fostering, and maintaining relationships with potential and existing employers.

Your responsibilities will include:

• Identifying, fostering and maintaining relationships with potential and existing experiential sites to understand their site specific requirements, and working closely with site representatives to ensure they are adequately prepared to support student placement activities
• Drafting written materials, slides, FAQs, emails and other correspondence, to share information with students and preceptors to provide updates and support
• Facilitating information sessions to provide detailed information to students on expectations, requirements, procedures, policies and deadlines related to experiential education programs
• Providing updates to students in person, on the phone or email regarding changes to scheduled rotations, site requirements and placement activities
• Coordinating processes required for the submission of required documentation including updating and maintaining records and collating and organizing various reports to ensure compliance
• Resolving issues within the scope of the role and escalating problems as required

Essential Qualifications:

• Bachelor’s Degree (business administration, human resources or education degree is preferred) or an acceptable equivalent combination of education and experience.
• Minimum three years of relevant experience in a co-operative education or experiential education environment coordinating activities, scheduling, and supporting students (preferably in a university or highly complex public sector environment)
• Experience with co‐operative education, internship or placement programs
• Experience guiding, coaching and advising students on work-integrated learning programming. Well-honed advising skills.
• Experience facilitating experiential or career‐related workshops. Demonstrated presentation and facilitation skills, with knowledge of experiential models and practices
• Experience coordinating complex scheduling requirements
• Experience managing databases
• Experience compiling, analyzing and reporting data (descriptive and statistical) and writing reports
• Excellent communication (oral and written), interpersonal, and customer service skills
• Strong analytical and problems solving skills
• Strong computer and technical skills, including proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint), Adobe Acrobat, Canvas (or similar learning management engines), and AV equipment; Experience with CORE ELMS and eValue is an asset
• Knowledge of human resources theories and practices (ex: workplace standards, recruitment practices, and employment legislation)
• Proven ability to write documents and reports that are accurate, balanced, and reflect the assigned task
• Ability to exercise tact, diplomacy, discretion, and good judgment; ability to maintain confidentiality, including, but not limited to, students, University staff, and senior university and hospital officials
• Ability to interpret and apply guidelines, policies, procedures, and legislation

To be successful in this role you will be:

• Communicator
• Efficient
• Organized
• Possess a positive attitude
• Problem solver
• Team player

Closing Date: 04/30/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Continuing 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 10 — $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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