JSG – Senior Administrative Program Coordinator

Job Posting Title:

JSG – Senior Administrative Program Coordinator

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Hiring Department:

John A and Katherine G Jackson School of Geosciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is a shared position between the Associate Dean for Diversity, Equity and Inclusion (50%) and the Associate Dean for Research (50%) at the Jackson School of Geosciences.  The position will be responsible for program administration and coordination in both offices, including development, implementation, and assessment of programs.

Purpose

The position will be responsible for program administration and coordination in both offices, including development, implementation, and assessment of programs.

Responsibilities

• The position will work in collaboration with the Associate Deans to collect and develop a data management plan for institutional records.  Responsible for developing and implementing reporting initiatives, analyzing trends, and identifying data to meet objectives and accomplish program strategies and goals.

• In collaboration and consultation with the Associate Deans, this position will assist in the development and execution of informational campaigns and messaging designed to increase overall awareness and an organizational climate that is welcoming and respectful of all people and forwards research success. This success will require frequent interactions with members from all JSG units, as well as other Organized Research Units on campus. This position will track and analyze all programs and campaigns to provide basic reports and metrics

• In consultation with the Associate Deans, this position will coordinate learning opportunities for the Jackson School community to advance the School’s commitment to an organizational climate that is welcoming and respectful of all people, promoting scientific research success, equity, and creating a culture of inclusion among the Jackson School’s faculty, researchers, staff, students, alumni and friends.  This position will coordinate training and development related to programs sponsored by the responsible Associate Dean. Responsible for all phases of in-person and virtual program activities (events and podcast), including planning, developing, and coordinating large meetings, events, and conferences.

• This position will execute administrative duties and business operations including processing paperwork, expenditures, and disbursements for sponsorship/interdepartmental transfers, new vendor profiles, travel/lodging forms and authorizations, speaker agreements and payments, purchase approval requests, and supplies and equipment acquisition, for the ADs.

• Assist with various Business Services Office functions for the ADs including procard and travel card reconciliations, as well as account reconciliation including variance analysis, ad-hoc, and fiscal year end reporting in order to maintain a high level of data integrity.

• Other related functions as assigned.

Required Qualifications

Bachelor’s degree and no less than five (5) years of work experience in business, statistics, business analysis, and/or program administration.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree and more than five (5) years of work experience in business, statistics, business analysis, and/or program administration. Experience with data sets and data analysis related to program administration. Program administration and coordination. Training and development administration and coordination. Excellent computer skills including Microsoft office. Excellent communication skills both oral and written.

Salary Range

$50,000 to $60,000 depending on qualifications

Working Conditions

• Standard office conditions.

• Repetitive use of keyboard at a workstation

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented

to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.