Financial Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn’s vaccine requirements, visit the Penn COVID-19 Response website for the latest information. 

Posted Job Title

Financial Administrative Coordinator

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

The Weingarten Center works closely with Penn faculty, student organizations, and our many campus partners to offer programs and workshops throughout the academic year.
The Financial Administrative Coordinator reviews, processes, and monitors financial activities for the Weingarten Center under the supervisor of the Associate Director for Operations. The Coordinator is well-versed in handling student employment, BEN financial transactions, and Workday. The Coordinator is responsible for managing financial and personnel functions for staff, including temporary and student workers. The Coordinator reviews, processes, and monitors financial activities for the Weingarten Center. The incumbent provides administrative support to the Weingarten Center by handling front desk operations when staff members are out of the office for personal time, meetings, and lunch break. The Coordinator serves as the departmental liaison for technical and equipment needs and manages basic updates to the departmental website. The Coordinator’s position serves a critical need in handling financial matters in a timely, accurate manner as well as being part of the Operations team, filling in when needed to assist with front desk operations.

Job Description

Duties:

• Support the mission of the Weingarten Center by assisting in the administration of programs and services that provide tutoring, training, and access to resources which will enhance the academic performance of students.
• Obtain required hiring documentation to enter new employees or update existing employees in the University’s payroll systems by serving as a liaison to the Onboard Penn Center. Verify payroll submissions for account information, accuracy, and adherence to University policies and procedures. Manage payroll issues including additional pay, late pay, payroll verification, etc.
• Review, process, and monitor financial activity for department by reviewing requests for accuracy and adherence to University policies and procedures; process financial transactions; prepare forms for staff reimbursements, payments to vendors, and or conference travel arrangement.
• Manage and perform personnel and weekly payroll functions in Workday for staff including tutors and student workers (about 400 per year)

Qualifications:

Bachelor’s degree required and 3-5 years of administrative and financial services or equivalent combination of education and experience. Advanced knowledge of Microsoft platform, including Word, Excel, Powerpoint, Adobe Proficiency in learning financial software (BEN financials). Strong customer service. Experience working in a fast-paced environment. Ability to manage time and multiple projects. Excellent business writing and proofreading proficiency. Must be detailed oriented with excellent organization and interpersonal skills. Possess a strong commitment to diversity.

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Targeted Pay Range:

$53-56k commensurate with education and experience

Job Location – City, State

Philadelphia, Pennsylvania

Department / School

Student Services

Pay Range

$20.45 – $30.82

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay