EXECUTIVE ASSISTANT I

Under minimal supervision , provides diverse, complex and confidential administrative support to the CFO.    The work requires independent judgement on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution.  May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications. May handle human resources related duties, general office management and supervise support staff. May coordinate special projects. Requires knowledge of organization policy and procedure and a high level of technical skill. May monitor financial, budgetary and personnel processes. May be responsible for event planning. Incumbents in this role must possess the following behavioral attributes: Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions. Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail. Must be an exceptional listener and communicator who effectively conveys information verbally and in writing. Have stamina, drive and perseverance to handle pressure well. Must be willing and able to resolve problem situations. Must be a computer-literate performer with extensive software proficiency. Have proven relationship-building experiences with unsurpassed interpersonal skills.

(Annual Salary:  $41,175  –  $42,410.28)

Bachelor’s degree in a related field and two (2) years of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. 

Ideal candidate will have experience managing high level executive calendars/scheduling. Will have experience arranging zoom sessions, booking travel, processing reimbursements and coordinating events. Successful candidate will present professionally and successfully in both written and verbal communication.

The ideal candidate will also have the ability to successfully work with the CFO office and managing the CFO and Asst VPs calendars and schedules. Coordinates meeting with executives across UAB and other entities.