Engagement Officer

Forbes Ranks U of G Among Canada’s Top Employers

Professional and Managerial Group

Engagement Officer

Alumni Affairs & Development

Temporary part-time from May 2024 to October 31, 2024

(Less than 24 hours per week)

Hiring #: 2024-0235

Please read the Application Instructions before applying

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

In our work, we advance the mission of the University of Guelph by building lifelong relationships with our community: alumni, donors, and friends. Our vision is for the University of Guelph to be personally relevant in the lives of our community members. Through these relationships, we amplify the impact of philanthropy to create unique solutions for the challenges facing our world. As a member of this campus-wide team, the Engagement Officer epitomizes the department’s shared values of respect, empowerment, integrity, appreciation, and forward focus.

Reporting to the Associate Director, Alumni Advancement, the Engagement Officer is charged with managing the events, programming, and volunteers for their portfolio which includes determining budget allocation, method of resourcing, relationship management, retention, and recruitment of key volunteers. This role will support ongoing engagement and networking opportunities for alumni while also advancing the mission of alumni advancement through regular communications to build alumni engagement and encourage advocacy, and philanthropic support of the University.

Key responsibilities for this role include:

• Facilitating volunteer recruitment and management for reunions, events, and various initiatives.
• Cultivating ongoing alumni engagement opportunities while furthering alumni advancement through consistent communication to foster alumni involvement, advocacy, and philanthropic support for the institution.
• Managing relationships and providing support for our signature alumni events including Alumni Weekend, Homecoming, the Alumni Awards of Excellence, and Frosty Mug.
• Coordinating sponsorship activities, from initial outreach to conducting meetings with potential sponsors and securing sponsorship for our signature alumni events.
• Developing acknowledgment materials, including letters, sponsorship reports, and internal reporting mechanisms, to ensure the University recognizes its volunteers, sponsors, and partners.

Requirements of the position include:

• Bachelor’s degree in a relevant field
• 2-3 years of experience in engagement and volunteer management
• Demonstrated proficiency in alumni relations
• Prior leadership and management experience with volunteers
• Background in event planning and coordination, including evaluation
• Experience in program development and strategic planning
• Exceptional written and verbal communication abilities
• Strong judgment, tact, and diplomacy
• Excellent analytical and problem-solving capabilities
• Proficiency in Microsoft Office Suite
• Previous experience with CRM and/or database management

This role offers part-time hours, totaling 20 hours per week, with a flexible schedule. The successful candidate will primarily work on-campus with hybrid work opportunities. Additionally, occasional weekend and evening hours may be required to facilitate events and reunions.

Classification P03*

Normal Hiring Range $35.70 – $42.84 per hour

Professional/Managerial Salary Bands

• Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 2024 05 27

Closing Date: 2024 06 10

Read Full Description