CSWS Office Specialist

Apply now Job no:530362
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Professional, Administrative/Office Support

Department: Center for the Study of Women in Society
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $16.19 – $23.69 per hour
FTE: .5

Review of Applications Begins

Position closes October 6, 2022

Special Instructions to Applicants

Please complete your online application.

Department Summary

For more than 40 years the Center for the Study of Women in Society (http://csws.uoregon.edu) has funded feminist scholarship at the University of Oregon. Our mission is simple: we create, fund, share and support research that addresses the complicated nature of gender identities and inequalities. The center is an organization under the Office of Research and Innovation. The Center’s staff is a small, dedicated team of professionals.

Position Summary

The Office Specialist 2 (OS) in the Center for the Study of Women in Society office provides support for the center as a whole, in particular to the Business Manager and Director. Under the supervision of the Director and the lead of the Business Manager, they work as primary reception person and office administrative support person; including coordinating workflow; maintaining calendars; scheduling meetings; maintaining electronic and hard copy records; arranging travel; writing, editing, and proofreading correspondence and other documents.

This position also works as the center’s event coordinator, often carrying out projects independently, including event planning, such as conferences, symposia, colloquia, etc.; making travel arrangements for guests and other event coordination, including contract creation and travel approval and reimbursements. This position will also assist the Business Manager with payment of invoices, faculty reimbursements, vendor and contract payments, and through the Foundation. This position receives a variety of assignments of moderate to extreme complexity that calls for initiative, independence, judgment, organization, and excellent communication skills. CSWS is a small research center, and thus a successful applicant should demonstrate an ability to multitask and work independently.

The OS2’s assignments typically require planning ahead and meeting numerous deadlines. This position coordinates expenditures through state and UO Foundation accounts and should be able to advise the department and faculty regarding the use of funds, using the Oregon Administrative Rules as a guide.

Minimum Requirements

• Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
• Associate’s Degree; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Accounting knowledge and experience.
• Excellent customer service skills including cross-cultural communication.
• Excellent office skills.
• Commitment to create, fund, share, and support research that addresses the complicated nature of gender identities and inequalities.

Preferred Qualifications

• Three years’ experience with Banner.
• Fluency with University of Oregon Purchasing and Contracting Services; University of Oregon financial and travel policies; Cognos; and Concur.
• Accounting experience.
• Event planning experience.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process .

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised:Sep 23, 2022 Pacific Daylight Time
Applications close:Oct 6, 2022 Pacific Daylight Time