Coordinator Faculty Affairs Administrator

Position Details

Position Information

Recruitment/Posting Title	Coordinator Faculty Affairs Administrator
Job Category	Staff & Executive – Other
Department	NJMS-Office of Special Programs
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Coordinator Faculty Affairs Administrator for the Office of Faculty Affairs within the New Jersey Medical School. Under the supervision of the Director of Faculty Affairs, this individual is responsible for all aspects of faculty including hiring, terminations, evaluations, promotions, reappointments, 1-9, payroll matters, etc. Assists in the planning and maintenance of the office to provide the highest level of service. Ensures compliance with all procedures. Among the key duties of this position are the following: Responsible for coordinating and providing administrative and analytical services for the Office of Faculty Affairs. In collaboration with department chairs and administrators, this person will be responsible to ensure accuracy for all transactions related to recruitment, reappointment and advancement of all faculty. Point person for processing faculty personnel actions from start to finish for many of the small departments within NJMS as we centralize these functions. This person will also ensure timely completion of processing of functions such as forms for Human Resources, Payroll, faculty promotions etc. Serves as a liaison between the Office and other administrative units such as Academic Affairs, Human Resources, Purchasing, Accounts Payable and Occupational Medicine Services, resolving problems and responding to inquiries that arise.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	25S
Position Salary	max 92,000
Annual Minimum Salary	71684.000
Annual Mid Range Salary	90684.000
Annual Maximum Salary	109681.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff – 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Business Administration or related field, plus five (5) years of progressive professional level experience in the areas of higher education. Experience managing multiple projects with competing deadlines in a fast paced environment and preparing reports. Equivalent education, experience and/or training may be substituted for the educational requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must demonstrate excellent oral and written communication skills. Ability to exercise discretion and independent judgement at all times. Must be computer literate with proficiency and working knowledge of database and reporting tools, Microsoft Word, Excel, Access, and PowerPoint. Outstanding human relations and leadership skills, and the ability to function in a team environment.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	22ST3197
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement