Contingent Staff (Temporary), SCALE (Academic Programmes Office)

The School of Continuing and Lifelong Education (SCALE) was established to drive the expansion of NUS’ lifelong learning offerings in a concerted and strategic way that furthers our mission to be a leading global university, as well as fulfil our role as a public university of Singapore, shaping the future.

Through SCALE, working adults (i.e. professionals, managers and executives) who aspire to stay relevant and ahead of competition, companies looking to up-skill/re-skill their workforce, and even youths exploring quality tertiary education options, have access to NUS’ suite of innovative, world-class continuing and lifelong education offerings.

Drawing on unparalleled access to the multi-disciplinary expertise of 16 other NUS Faculties/Schools, SCALE offers youth, executive and professional development/education programmes, part-time degree programmes, as well as modular courses that may be taken singly or stacked towards certificates/diplomas/degrees that meet the lifelong learning needs of individuals.  All programmes are designed and developed in consultation with the industry to ensure relevance and currency.

About the Role

To augment our manpower resources in the School, we are looking for a suitably qualified candidate to join our Academic Programmes Office (APO) as Contingent Staff.  

Reporting to APO, the incumbent assists in a wide range of administrative duties that need to be executed in an effective and efficient manner to support the smooth functioning of the unit.  

This role is offered on a 6-month fixed-term contract basis; only candidates who are committed to fulfil the full term of the contract need apply.

Key Duties & Responsibilities:
•    Provide administrative support to the team
•    Attend to incoming enquiries via phone calls or walk-ins
•    Data entry and accurately maintain/update database
•    Check and process submitted documentation
•    Do photocopying, filing and printing as required
•    Provide support for events 
•    Other duties as assigned

Qualifications

Requirements:

Academic & Professional Certification
•    GCE ‘O’ levels and above
•    Good interpersonal and communication skills
•    IT savvy and proficient in MS Office applications
•    Excellent organizational skills, able to multi-task, understand the need for urgency, able to work independently yet a team player and pleasant disposition with good customer service skills

Experience & Attributes 
•    1-2 years of related working experience preferred
•    Good verbal & written communication and interpersonal skills with a positive work attitude
•    Excellent coordination and organization skills, with a customer-centric mindset
•    Strong team player who is meticulous, resourceful, resilient and thrives in a fast-paced, results-oriented and ambiguous work environment
•    Experience in PeopleSoft Campus Solutions modules (in particular, Campus Community, Student Records, Student Financials, Campus Self-Service, Academic Advisement) an added advantage

To expedite application processing, a copy of academic certificates and transcripts from GCE O-level onwards should be uploaded via the online application portal.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: School of Continuing And Lifelong Education

Department : Academic Programmes Office

Employee Referral Eligible: No

Job requisition ID : 17347