Business Operations Specialist

84252BR

Campus: Downtown Phoenix

Business Operations Specialist

Job Description

The Business Services division of the College of Nursing & Health Innovation is seeking a
Business Operations Specialist. Under the supervision of the Senior Director of Business
Services, the Business Operations Specialist assists with planning, organizing and
coordinating the business operations functions in accordance with established goals,
priorities and time and funding limitations. These functions include basic budgeting,
accounting, payroll administration, staffing, academic/research services and other functions
as designated.

Job Family

Business Operations

Department Name

Edson Business Services

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 – $56,000 per year; DOE

Close Date

27-September-2022

Essential Duties

• Monitors a variety of account revenues and expenditures, maintains and reconciles detailed budgets for various detailed budgets for various accounts, advises and/or determines which expenditures are within budget guidelines, informs management of irregularities and proceeds with corrective action
• Prepares budget forecasts and monitors revenues/expenditures within budget allocations
• Recommends/advises on appropriate resources needed for successful program implementation
• Processes expense reimbursements and processes payments to outside suppliers through ASU’s purchasing card, SunRise and other purchasing mechanisms
• Performs all activities associated with the Department Time Administrator role to ensure accurate and timely recording of time for staff/students
• Organizes and prepares departmental administrative and financial reports; analyzes, summarizes and interprets information and recommends potential action
• Responds to audit requests and gathers documentation for payroll, purchasing cards and other financial records; also performs payroll, p-card and account reconciliations
• Represents the business services office if necessary at meetings internally and throughout ASU
• Interacts and maintains relationships with students, faculty and staff throughout the College to meet office objectives; ensures a high level of confidentiality when needed
• Performs other duties as assigned

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of basic principles, practices and methods of budgeting, accounting and inventory management
• Experience performing and creating detailed and complex numerical computations and reports, including analysis and evaluation of budgetary information
• Experience working in higher education
• Experience in establishing and maintaining effective working relationships
• Evidence of effective communication skills, both verbal and written
• Experience in adjusting to changing priorities and growing responsibilities
• Experience using the Microsoft Office suite, especially Excel
• Experience using purchasing cards, monitoring/reconciling expenses and responding to audits
• Experience using the WorkDay financial system
• Demonstrated knowledge of ASU’s HR and financial policies and procedures

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work
• Regular activities require ability to quickly change priorities which may include and/or
• are subject to resolution of conflicts
• Clearly communicate to perform essential functions

Department Statement

Edson College of Nursing and Health Innovation at Arizona State University is an inclusive world class enterprise of discovery that prepares innovative, evidence-based healthcare providers, educators, leaders & researchers to optimize health in a culturally diverse global community.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.