Budget/Fiscal Manager

• Oversight of multiple college and departmental budgets, up to $11 million
• Assist Deans and Directors with strategic fiscal planning for their unit including planning for enrollment increases, personnel changes and new programs/initiatives.
• Support submission, application processes, and expenditures for university, college or other funding opportunities as relevant.
• Coordinate with the Provost’s Office and VPs on special funding opportunities and processes.

Budget and Resource Management

• Track all President’s Strategic Funding Process awards for appropriate use and toward the outcomes that were presented.
• Track funds and formulate a monthly budget report and analysis for the Deans and Directors.
• Oversee expenditures of all non-OSP budgets including Foundation funds.
• Manage student fee budget investment, monitoring, reporting and planning for biennial requests.
• Serve as first point of contact for any new program proposal fiscal analysis
• Become competent in the nuances of the university budget model and ensure those are appropriately communicated to the Deans, Directors and Department Heads as needed.
• Work toward streamlining and improving budget and fiscal processes within units.
• Work with Department Heads, Directors and Deans, on establishing a budget that supports workload distributions across colleges and departments.
• Collaborate with college and unit leadership to work within budgetary constraints to meet student demand and program requirements.
• Complete additional data collection and analysis projects ad hoc.
• Coordinates with units to develop annual budgets for all fund types, making recommendations on reasonable budgetary approaches with high-level view of all revenues and expenses, aware of changes.
• Provides complex analytical support and financial management expertise to university constituents, especially the academic affairs units; data analysis/assessments and reports provide decision support for financial planning and program reviews.

Fiscal & Budget Liaison

• Coordinates and/or performs data collection, analysis, reporting and documentation, related to various accreditation processes.
• Serves as the primary point of contact for and collaborates with members of the Provost and VP’s office administrative staff.
• Serves as a resource to the Dean, Directors, Assistant/Associate Dean(s), faculty, and staff on fiscal issues and activities.
• May be asked to serve as the College’s representative to University committees in the absence of the Dean and Assistant/Associate Dean(s).
• Provides a high level of service and support to wide array of constituencies, including staff, administrators ,students and faculty, from diverse cultures and backgrounds.
• Collaborates and communicates with the unit Business Operations Managers and administrative staff.
• Serves as a subject matter expert to the Business Operations Managers for budgetary and fiscal matters.
• Provides financial information on available funding for positions and salary raises.
• Serve as liaison between college/unit administrative staff and MSU fiscal shared services units to ensure timely and adequate communication and college staff training related to MSU fiscal procedures.
• Serve on Dean’s executive leadership team.

Other

• Plan for capital equipment acquisitions, which could include computers, software, office furniture, classroom/simulation lab equipment and cameras.
• Evaluate and improve data collection and storage to ensure record retention practices consistent with state, federal and accreditation guidelines.

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field, plus three years of relevant work experience, or an equivalent combination of relevant education and experience.
• Demonstrated competence and experience in the development, analysis, and execution of complex budgets and long-range business/fiscal management plans.
• Successful experience in interpreting, explaining, and presenting detailed budget and fiscal data, both verbally and in writing, to a diverse group of constituents.
• Demonstrated proficiency in the use of spreadsheet, database query, word processing, and financial modeling software. Experience using Windows, Excel, Access, Word, and Outlook are preferred.

• Experience in higher education
• Experience with Banner software and/or computer applications for budget and fiscal management.

• Strong decision-making skills and initiative.
• Excellent written and oral communication.
• Working effectively with a broad range of constituencies including students, staff, faculty, university administrators, other agencies, professional associations and organizations; and possessing personal energy, integrity, and vision.
• Maintain effective attention to detail, meeting deadlines, multi-tasking, and prioritizing competing demands, and accuracy in one’s work.
• Possess skills to deal with sensitive or difficult situations effectively.
• Possess the clear ability to maintain confidentiality.
• Demonstrate the ability to maintain a calm, pleasant, and positive demeanor in difficult situations.