Award Management Specialist


Position Information
General Information

Vacancy Open to All Candidates
Employment Type Permanent – Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 001713
NC Salary Grade Equivalency GN11
Classification Title University Program Specialist – Journey
Working Title Award Management Specialist
Salary Range $51,986 – $58,000
Anticipate Hiring Range $51,986 – $58,000
FLSA Status Exempt
Division Research and Economic Development
Department Research & Economic Dev (Adm)
Work Unit Office of Research Services
Work Schedule 8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position Under the direction of the Associate Director for Award Management, this position has the responsibility for assisting faculty and staff with the efficient and effective management of their funded awards from contract negotiation and award approval to project closeout. The Award Management Specialist engages with faculty and staff to support the University’s research mission. They work closely with department, college, and other unit-level staff, as well as with University level offices to ensure the highest quality support and guidance. They exhibit excellence in facilitating research, scholarship, and creative activity and maintaining the highest standards of customer service.
Minimum Education/Experience Required Minimum Qualifications:
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.
Essential Job Duties
  • Provide sponsored project oversight and serve as the primary point of contact (POC) for investigators seeking support for post-award management activities.
  • Work with investigators and campus administrators to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis.
  • Maintain strong, positive relationships with faculty and staff, all units within Research and Economic Development.
  • Sponsor agencies to facilitate the work of research administration at the University.
Other Work Responsibilities
  • Assist with the planning and implementation of professional development and training opportunities for campus research administrators and unit-level staff.
  • Assist and provide guidance to faculty and unit level staff on the financial management and tracking of awards, including but not limited to purchasing, travel, hiring of project personnel, reporting, Assumptions of Risk, budget revisions, sponsor prior approval requests, sponsor and sub-award interactions, and award closeout.
  • Plan award launch meetings and additional award review meetings as needed.
  • Review and approve award transactions as assigned. Other duties as assigned.
  • Assist in the implementation and maintenance of institutional policies and procedures to ensure compliance with federal, state, and local regulatory guidelines related to the financial management and timely closeout of sponsored projects.
  • Assist and provide guidance to faculty and unit level staff on the financial and overall management of funded awards.
  • Maintain strong, positive relationships with faculty and staff, all units within Research and Economic Development, and sponsor agencies to facilitate the work of research administration at the University.
  • Work with colleagues/team members to jointly solve questions and challenges in their daily work.
  • Promote and maintain close, effective working relationships between ORS and constituent units on campus.
  • Respond to inquiries in a timely and professional manner.
  • Monitor changes to sponsor policies and procedures and assist with communicating key changes to campus research administrators and investigators.
  • Provide consistently excellent customer service.
Departmental Preferred Experience, Skills, Training/Education
  • Two or more years of relevant grants and contracts experience in a higher education setting.
  • Innovative problem-solving skills.
  • Ability to manage and prioritize multiple projects/tasks simultaneously.
  • Ability to work with diverse teams.
  • Demonstrated commitment to customer service.
  • Experience with approaches to continual process improvement.
  • Ability and aptitude for learning changing technologies related to grants and contracts management.
  • Ability to communicate both verbally and in writing with all levels of the organization.
Necessary Licenses or Certifications
Work Location Cameron Hall
Posting date 09/27/2022
Closing date 10/11/2022
Proposed Hire Date 10/24/2022
Contact Information
Special Notes to Applicants UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist​.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

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