Assistant Manager / Senior Executive, DGMS (2-Year Contract)

As Assistant Manager / Senior Executive, this role will be responsible for providing finance and general office administrative support for the Division. The job scope includes tracking and monitoring of all payment and procurement matters, billings/receipts to customers, fixed assets as well as the updating of student records leading to Commencement.

• Responsible for updating and documentation of student records leading to monthly conferment submissions
• Assist Operations team with EduRec records cleanup (eg. term activation)
• Responsible for reporting on or responding to internal/external statistics requests
• Supervise E&A(Admin) staff who is handling Finance administration (A/P, A/R, sales billing, refunds and checking of payments etc)
• Handle DGMS office-related matters including
  • Fixed assets
  • Procurement of office supplies (eg. carpark coupons and NUS Medals for commencement)
  • Maintenance contracts (office equipment)
  • Contingent workforce hiring
  • Website maintenance
• Responsible for the planning of annual Commencement ceremonies, including recruitment and training of staff for commencement duties

Qualifications

• Degree in any discipline, finance background preferred
• Experience as an office manager, and/or the use of SAP S/4 Hana will be an advantage
• Effective communication (written and verbal)
• Self-initiated, willingness to learn, and independent
• Good with numbers
• Meticulous individual who is able to meet tight timelines
• Proficient in Microsoft Office, particularly Excel
• Able to work on weekends to support the operations team for examinations on an ad-hoc basis

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Division of Graduate Medical Studies

Employee Referral Eligible: No

Job requisition ID : 17119