Assistant Buyer

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Position Summary:
Support the administration of the University’s financial and material resources through the application of the procurement process for obtaining the best value of products, pricing and services to fulfill the University needs and ensure appropriate quality and timely reporting to government, auditors, granting agencies and internal governance instances.
Primary Responsibilities:

• Execute procurement activities to assist the Lead Buyers in the acquisition of material, equipment and services for the University community in accordance with established legislation, policies, procedures and guidelines:
  • Perform market research, communicate with potential suppliers to assess competition and market trends.
  • Coordinate meetings with Lead Buyers, customers, suppliers
  • Prepare documentation for contract negotiations and competitive tendering
  • Under the supervision of the Lead Buyers, negotiate the terms of contracts for goods and services.
  • Survey potential suppliers and issue requests for quotations; Review quotations received; issue purchase orders and schedule deliveries.
  • Maintain up-to-date reporting on all procurement activities
• Apply administrative or system procedures in the course of the unit’s operations and ensure activities meet established quality requirements.
• Build and sustain good relations with customers by working closely with the Lead Buyer and the customer to understand needs and providing adapted support in the delivery of services.
• Attend team meetings, meetings with customers and with suppliers.

Other Qualifying Skills and/or Abilities

• With the support of a Lead Buyer and/or the Procurement Services management team, interpret the applicable laws (an Act Respecting Contracting by Public Bodies and its Regulations) and make sound decisions on behalf of Procurement Services in a timely manner;
• Demonstrate customer-centric problem solving;
• Communicate effectively, assertively and professionally;
• Manage time effectively in order to coordinate multiple concurrent procurement activities;
• Demonstrate sound judgement and good business sense;
• Demonstrate strong analytical skills;
• Facilitate effective negotiation;
• Demonstrate proficiency with common office automation software.
• An understanding of University culture, policies and procedures an asset

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Annual Salary:

(MPEX Grade 02) $47,030.00 – $58,790.00 – $70,550.00

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Faculty Procurement

Position End Date (If applicable):

2023-04-30

Deadline to Apply:

2022-09-25

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca .