Administrative Support Coordinator 3

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Outreach’s Penn State Professional and Community Engagement Finance Office is searching for a Hiring Coordinator. What does it take to succeed in this position? It takes extraordinary accuracy, a remarkable attention to detail, the ability to work in a face paced and team based environment, while providing exceptional customer service. If this sounds like you, then we encourage you to apply.

In this position, you will work in a partnership to coordinate and support the hiring of part-time staff for multiple units across Outreach. You will collaborate with various partners to be successful during the high volume timeframe (March – August). This position will be responsible for entering information into WorkLion and Workday (Penn State’s Human Resource system), tracking part-time hiring status, communicating with various people, providing assistance, answer questions, problem solving, and resolving pay issues.

This position will be the Lead Hiring person, who will create and streamline processes, distribute workload, and ensure pay is accurately captured in SIMBA. 

Education and Experience:

Typically requires an Associate’s Degree or higher plust 3 years of related experience. Or, an equivalent combination of education and experience.

The ideal candidate will have demonstrated skills in data entry, coordinating and communicating various data, dealing with a variety of customers, both internal and external, and process improvement. The ability to manage multiple projects, excellent communication skills, general computer knowledge, attention to detail, teamwork, and organization are critical to the Hiring Coordinator’s success. Knowledge of Penn State’s hiring process, WorkLion/WorkDay and SIMBA are desired. We value candidates who are forward thinking, open-minded and flexible. You should demonstrate excellent interpersonal and communication skills and the ability to work with diverse audiences.

Additional Information: This is a hybrid on-site / remote position.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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