Administrative Operations Coordinator, Administrative Services [R0133701]

The University of Nevada, Las Vegas invites applications for Administrative Operations Coordinator, Administrative Services [R0133701] 

ROLE of the POSITION 

To address the growth and increased capacity of the Planning, Construction, and Real Estate department the need has emerged for  a professional staff member to collaborate with the Associate Vice President, Executive Directors, Directors, and Associate Director  of the departments to create, refine, and deliver our strategic direction. This position will directly engage in the leadership and delivery  of the day to day operations of the department and support driving the Planning and Construction service-oriented mission of  providing university clients with high-quality professional services through the management and delivery of projects and the  processes required for high-quality department administrative services to deliver these professional services. 

This position is responsible for providing high-level organizational and professional support to the senior staff of the Planning and  Construction departments and leading many of the administrative and staff-driven efficiency and effectiveness focused efforts of the  office. Management of special non-routine projects, especially those requiring confidentiality and coordination with various internal  and external constituencies is a necessity. These tasks are varied and require significant judgment and communication skills. The  individual in this position will need to respond to frequent, unanticipated requests and situations in support of the department, and the  Associate Vice President of Planning, Construction, and Real Estate. 

This position requires a dynamic individual who is professional and able to handle challenging situations. The applicant must  collaborate with Planning and Construction leadership and staff, along with other internal departments and external entities for a  variety of development and improvement activities to occur according to and in support of department policy, compliance, continuous  improvement and culture standards. 

The applicant will develop and implement systems for tracking, monitoring, and reporting on various compliance related and service  standards within the department. This position will conceptualize, plan, implement, and manage all of the department’s annual events  including those events that bring outside partners to campus. This position is often the first point of contact for the Planning,  Construction, and Real Estate department and must reflect the values and standards of the departments, division, and the university.  They must maintain a high level of confidentiality regarding the sensitive issues of the office. 

This position serves as the agent for ensuring the department’s progress toward achievement of its goals and objectives in support of  the university’s Top Tier 2.0 vision and mission. The applicant will serve as the Planning, Construction, and Real Estate’s  departments champion for adherence to the Business Affairs Division’s Mission and Values, ensure compliance with the Business  Affairs Division’s Culture & Service Standards generally and related to broader university and division strategic plan and goals. 

MINIMUM QUALIFICATIONS 

This position requires a Bachelor’s from a regionally accredited college or university and 3-5 years relevant high level executive  administrative office or executive support experience. Credentials must be obtained prior to the start of employment. 

PREFERRED QUALIFICATIONS 

Familiar with construction management processes and procedures. Ability to exercise good judgment in dealing with multiple agencies  both internal and external to the university. Working knowledge of university rules, regulations, and policies.  

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

SALARY RANGE 

Salary competitive with those at similarly situated institutions.  

BENEFITS OF WORKING AT UNLV

•       Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays
•       Excellent health insurance including medical, dental and vision
•       No state income tax
•       Comprehensive retirement plans and voluntary benefits programs
•       Tuition discounts at Nevada System of Higher Education (NSHE) schools
•   Tuition discounts for spouses, domestic partners, and dependents

PERKS

•       Flexible work schedule (depending on your department)
•       Employee recognition and appreciation programs
•        Personal and professional development opportunities
•       UNLV athletics ticket discounts
•       Employee discount at UNLV’s Student Wellness Recreation Center
•       Statewide employee purchase program discounts
•        RebelCard discounts on and off campus
•        Wellness programming for all UNLV faculty and staff at no cost
•       Opportunity for career advancements to leadership roles

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at  least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred  qualifications because this is the information on which the initial review of materials will be based.  

Although this position will remain open until filled, review of candidates’ materials will begin on  November 14, 2022. Materials should be addressed to Kaytie Hackett, Search Committee Chair, and must be submitted through  Workday, as we do not accept emailed materials. For assistance with the application process, please contact Heather Stinnett at (702) 895-0597 or heather.stinnett@unlv.edu . 

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES 

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within  Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type “Find Jobs” in the search  box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number,  “R0133701” in the search box. 

If you complete an application outside of the internal application process, your application will be returned and you will have to  reapply as an internal applicant which may delay your application. 

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region’s diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada – Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu , or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov ; or to both. 

Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Administrative Faculty

Required Attachment(s)

Cover letter, resume, and the names of 3 professional references

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.