Administrative Coordinator I

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

Clinical Skills and Simulation Center

UCF College of Medicine (COM) Clinical Skills and Simulation Center’s mission is to provide a safe learning environment for the undergraduate medical curriculum to teach and assess students in patient-centered care and develop a line of extramural work for the training of healthcare professionals outside UCF. The center achieves this by offering well-trained Standardized Patients and staff, and state-of-the-art simulation equipment.

The Opportunity

The purpose of this position is to coordinate the Clinical Skills and Simulation Center (CSSC) student activities and ultrasound (US) curriculum.

Responsibilities:

Coordinates the Ultrasound (US) curriculum by: 

• Maintaining inventory of ultrasound supplies and equipment, including laundry.

• Maintaining ultrasound service agreements and monitoring the status of equipment warranties as indicated.

• Preparing and maintaining logs and reports of sessions and ultrasound usage.

• Checking students in and assisting faculty during ultrasound events.

Oversees the storage, use and maintenance of simulation lab equipment, including ultrasound

• Prepares and breaks down the lab before and after events.

• Manages the inventory and reports of simulation lab equipment.

• Maintains stock of all disposable equipment and supplies.

• Operates and maintains equipment and learning resources for the CSSC, including high fidelity simulators.

• Reports equipment issues or damage to the appropriate supervisor.

• Supports the training of selected standardized patients as simulator-operators.

Simulation lab liaison for Finance and Procurement team

• Works with vendors to obtain quotes for simulation lab equipment.

• Coordinates all Simulation lab finance and procurement needs.

• Initiates purchase requisitions, maintains financial records, and reconciles budgets for CSSC.

Other duties:

• Works with the CSSC Medical Director, Director, and Events Management Team to coordinate and schedule meetings and events. Manages department’s email account by re-routing emails to the necessary parties, responding to SP candidates and student inquiries.

• Act as a back-up for the Clinical Skills Coordinator, supporting the scheduling of self-directed practice, remediation practice sessions and the check-in of students.

• Supports CSSC staff with recruitment and orientation of standardized patients.

• Works with the CSSC Medical Director, Director, and CSSC IT support group to develop and maintain a web-based presence for the CSSC.

• Schedules and delivers tours to the CSSC.

• Successfully completes UCF annually required trainings in a timely manner.

Minimum Qualifications:

Bachelor’s or Master’s degree and 0+ years of relevant experience.

Preferred Qualifications:

• Highly organized.

• Ability to function well in a high intensity, constantly changing work environment.

• Strong interpersonal and communication skills, written and oral.

• Ability to meet deadlines.

Are Benefits Important to You?

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to UCF Employee Benefits Guide (12-14-21)

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Medicine (COM) – Faculty and Academic Affairs

Work Schedule

Monday – Friday 8:00 AM – 5:00 PM

Type of Appointment

Regular

Expected Salary

$36,841.00 to Negotiable

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at  http//www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.