Administrative Assistant II, Psychology PSC

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

Job Duties

• Provides administrative support for the day-to-day operations of assigned area(s): prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty and staff.
• Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates and interprets policies and procedures; may develop procedures for assigned area(s); responds to questions resolves issues of moderate complexity.
• Serves as a liaison between the assigned area (i.e., Psychological Services Center) and the Psychology Department, faculty and staff, as well as other administrative units within the University.
• Handles confidential issues or sensitive records on a regular basis (e.g., client records that are protected by HIPAA, and student academic records that are protected by FERPA); provides technical support and training on software.
• Generates reports based upon data generated from the electronic health record used in the Psychological Services Center
• Assists in the preparations of departmental budget; monitors all budget and grant expenditures; For example, the position monitors faculty development accounts, student development accounts, and prepares financial reports regarding these accounts and the larger PSC operation.
• Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems.
• Trains and supervises student staff in the Psychological Services Center.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of admission and academic policies and procedures
• Interpersonal/human relations and customer service skills
• Verbal and written communication skills
• Report preparation skills
• Ability to maintain database information
• Ability to operate personal computer with various software programs, including publishing software
• Ability to meet deadlines and give attention to details and accuracy
• Ability to handle multiple tasks simultaneously
• Ability to maintain confidentiality
• Ability to supervise student staff

Minimum Qualifications

High school education or equivalent; supplemented with three to five (3-5) years of related experience. Associate’s degree preferred.

Vaccine Protocol

Saint Louis University requires COVID-19 vaccinations for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be/are required to comply with the University’s vaccination protocol. Proof of full vaccination is required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you are required to begin the vaccination process at the time of your first day of employment and submit proof of full vaccination within 30 days of your start date. Exemptions may be granted on the grounds of religious beliefs or medical circumstances. Failure to comply with the vaccine requirement within 30 days of an employee’s start date will result in termination of the employment.  Proof of vaccine will be submitted through an online portal made available to you during your Workday onboarding tasks.

Function

Administrative Support/ Cross-functional Family

Scheduled Weekly Hours:

40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.