518759 – Front Office Assistant (Administrative Support Assistant II)

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We are seeking an exceptional individual to join our team as the Front Office Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the direction of the department chair and oversight by the department coordinator, the Front Office Assistant provides clerical and administrative support for the Department of Finance by carrying out daily operations in collaboration with office staff. These duties include, but are not limited to, providing office reception duties, answering telephones, greeting visitors, distributing mail, and maintaining and updating physical and computer files. Prepares and types written correspondence, taking minutes for meetings, and edits written materials. Makes travel and lodging arrangements, and processes travel request and reimbursement authorizations for faculty, staff, and search candidates. Provides oversight and training for student workers, and processes student workers employment contracts and attendance reports. Provides administrative support and guidance to faculty and students, including textbook orders and processing of permits, grade records, and other related documents. Assists with departmental events and projects related to student success. Including but not limited to the coordination of the student mentoring. Requests facility work orders. Maintains office equipment and provides equipment training. May reconcile department p-card. May act as department DITC. Works with colleagues across the college and university. Attends training and relevant departmental and college meetings. Other duties as assigned.