Visual Arts Facilities Coordinator

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

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Post End Date:

April 6, 2025 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

About the Role:

The Visual Arts Facilities Coordinator manages the Visual Arts Department (VISA) Art Stores, facilitates the effective functioning of the art studios and workshops, provides specialized health and safety training to faculty, staff, and students, and provides research assistance to faculty.

The Visual Arts Facilities Coordinator will: 

• Manage all aspects of the operation of the Art Stores in alignment with institutional and departmental policy;
• Research and source affordable professional quality supplies and materials to meet the needs of the visual art department’s programming and course offerings;
• Maintain inventory, set pricing, and manage accounting and reporting for Art Stores;
• Manage all aspects of supply ordering and distribution (placing orders, corresponding with suppliers, scheduling deliveries, receiving deliveries, unpacking supplies, stocking shelves, building supply kits for courses, distributing supplies into studios);
• Manage the effective day-to-day functioning and safety of the art studios, workshops, and equipment;
• Oversee the organization, storage, and maintenance of equipment, furniture, and supplies in the studios and workshops;
• Liaise with Health and Safety on the development of all safety-related training and processes (including Material Safety Data Sheets documentation, and accident reporting);
• Ensure appropriate personal protective equipment is available for use and first aid kits are fully stocked in studios and workshops;
• Oversee and manage the student assistants, including directing tasks, supervising performance, coaching, mentoring and scheduling;
• Recruit, hire, mentor, coach, manage, and schedule life-models based on departmental needs.

Please note this position requires availability for on-call support outside of regular business hours depending on operational needs.

Key Skills and Experience:

• Bachelor’s degree in Visual Arts and related experience working in an academic environment, teaching or providing workshops to students;
• A valid G class driver’s license and acceptable driver’s abstract;
• Experience with safe handling and proper disposal of chemicals;
• Experience with budgeting, accounting, inventory management, systems, data tracking, and reporting;
• Basic knowledge of art installation practices, wall repair, art handling, and life-model techniques, strategies, and studio etiquette;
• Superior organizational skills, ability to multitask, prioritize, and meet deadlines;
• Familiarity with a wide range of art supplies, tools, equipment, and their use;
• Strong computer skills and familiarity with Microsoft Office and Excel;
• Knowledge of studio safety and best practices, including health and safety regulations, requirements, and systems (WHIMIS, MSDS);
• Ability to work in an environment that requires frequent movement of equipment, tools, furniture, and supplies up to 1000 pounds over substantial distances including standing, walking, bending, and pushing/pulling carts;
• Strong interpersonal skills with the ability to build positive relationships and to communicate effectively with a diverse range of individuals;
• Exceptional communication skills (listening, oral, and written);
• Ability to mentor and coach students, student assistants, and life-models;
• Ability to work in an environment with distractions that requires the ability to multi-task and prioritize key tasks;
• Advanced organizational skills and the ability to troubleshoot and problem-solve.

Preferred or Asset Skills:

• Master’s degree in Fine Arts (MFA)

Salary and Total Rewards: 

• Job Grade J, Salary Scale ($52,920-$90,720);
• Target Hiring Range: $52,920-$74,500;

This is a permanent position that includes: 

• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.
• Pension Plan: Enrollment eligibility in the Brock University Pension Plan.
• Vacation: Up to 3 weeks per year, in addition to university holidays.
• Professional Development: Eligibility for the Brock Tuition Waiver Program.
• The final salary is based on experience, internal equity, and budget considerations within the target hiring range.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

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