Deadline for Applications

July 18, 2026

Grade

GS5

Staff Member / Affiliate Type

General Service

Reason

Temporary > Temporary Assignment/ Appointment

Hardship Level

D

Family Type

Family

Residential location (if applicable)

Target Start Date

2026-08-01

Target End Date

2026-12-31

Standard Job Description

Senior Reporting Assistant

Organizational Setting and Work Relationships
The Senior Reporting Assistant will fulfil internal and external reporting requests. The incumbent is supervised by the Reporting Officer or another professional or more senior local staff depending on the staffing structure of the Office.

The Senior Reporting Assistant is expected to have contacts within the Organization and outside the duty station, as well as with partners and other stakeholders to collect information and monitor programme activities.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Stay abreast of the operational developments and assist in the preparation of briefing notes and reports.
– Assist in consolidation of data and facilitate the preparation of periodic reports including Sitreps, Fact Sheets and other activity specific reports and in preparations of interviews to the local media and background briefings to the international media.
– Update regularly the relevant information tracking system(s), adhere to electronic filing requirements.
– Provide administrative support in routine services and activities within the Unit
– Accompany visits of foreign delegation and the media to refugee sites in the region, giving appropriate briefings, interpreting support and commentaries.
– Work closely with relevant colleagues to contribute to accurate and standard data presentation.
– Prepare and distribute meeting minutes in a timely manner.
– Consolidate and provide inputs for donor reports.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

– Perform other duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Journalism, Social Science, Humanities
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc). Excellent communication and strong interpersonal skills

Desirable
Training relevant to function of the position including Programme Management – Level 1.

Functional Skills
*IT-Computer Literacy
CL-Multi-stakeholder Communications with Partners, Government & Community
CO-Drafting and Documentation
DM-Data Management
PG-Programme Analysis
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The Senior Reporting Assistant is part of External Relations Unit and will be directly supervised by the Assistant External Relations Officer. The position will support the operation’s internal and external reporting function, with a particular focus on operational reports, donor reports, factsheets, flash updates and other evidence-based reporting products required to position UNHCR Venezuela’s work with internal and external audiences.

The successful candidate will be expected to coordinate and consolidate inputs from different units, including Programme, Protection, Field Units, Information Management and other relevant colleagues, ensuring that information is accurate, timely, coherent and aligned with operational priorities, donor requirements, UNHCR reporting standards and regional reporting needs. The position requires strong drafting, editing, analytical and coordination skills, as well as the ability to transform operational data, field inputs and protection analysis into clear and well-structured reporting products.

The successful candidate must have excellent drafting and editing skills in English and Spanish, strong attention to detail, sound analytical capacity, and the ability to manage competing deadlines in a fast-paced operational environment. For this position, fluency in English and Spanish, proficiency in MS Office applications, including Excel, and demonstrated experience producing reports, factsheets, briefing materials or other evidence-based written products are required.

Desirable qualifications include experience in humanitarian reporting, donor reporting; experience coordinating inputs from multiple units or field teams; knowledge of UNHCR’s mandate, operations and reporting standards; and demonstrated experience using AI software to support drafting, content adaptation, data synthesis, quality assurance and workflow efficiency.

Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at inspector@unhcr.org or through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80.

Functional Clearance

This position doesn’t require a functional clearance

Required languages (expected Overall ability is at least B2 level)

Spanish

,

English

,

Desired languages

,

,

Additional Qualifications

Skills

CL-Multi-stakeholder Communications with Partners, Government & Community, CO-Drafting and Documentation, DM-Data Management, IT-Computer Literacy, PG-Programme Analysis

Education

Certifications

Work Experience

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Other information