Travel Coordinator

Knowledge, Skills, Abilities:

• Ability to work with a high level of productivity and accuracy.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment with all levels of professionals and frequent distractions.
• Ability to handle confidential and sensitive information with discretion.
• Excellent organizational and time management skills.
• Ability to establish priorities independently to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Proficiency with software including: Concur, Banner, Google Suite, Word, Excel and Windows.
• Demonstrated experience with and/or commitment to working effectively with individuals with diverse backgrounds, in support of an inclusive and welcoming environment.
• Positive customer first attitude.
• Knowledge of common travel industry policies and procedures.
• Serves as an expert resource for travel.
• Process travel Requests and Expense reports using travel and expense management software.
• Have a broad understanding of airline fare rules and regulations.
• Prepare and process journal vouchers, purchase requisitions, employee reimbursements and mileage reimbursements.

Typical Experience:

• Related travel industry experience
• Experience working with Banner Information System and Concur
• Experience processing and reporting on travel and finance related transactions
• Experience interpreting policy and regulations

Required Education or Training:

Two years of demonstrated travel industry experience OR two years of general office administration experience.  Associate’s Degree preferred.  Equivalent combination of relevant education and/or experience may be considered.

Salary Information:

This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package . New hires will be placed on the UA staff salary schedule , Grade 77, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.

The review process for applications will be begin on October 28, 2022. In order to ensure consideration, please apply no later than 11:55 PM Thursday, October 27, 2022.  

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction.  Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

UAF COVID REQUIREMENTS:

Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire’s start date.

*Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

Please contact the Talent Acquisition team, ua-hrtalent@alaska.edu  with any questions or concerns.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.

Advertised:13 Oct 2022 Alaskan Daylight Time
Applications close:Open until filled