Training Administration Assistant

Job no: 0057309
Location: Parkville
Role type: Part time (0.8 FTE); Fixed-term until November 2024
Faculty: Melbourne Graduate School of Education
Department/School: Mental Health in Primary Schools Project
Salary: UOM 4 – $71,099 – $75,458 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Mental Health in Primary Schools Project
The Victorian Department of Education and Training (DET) has partnered with the Melbourne Graduate School of Education (MGSE) and Murdoch Children’s Research Institute (MCRI) to deliver the Mental Health in Primary Schools Pilot Program. The aim of the pilot is to build the capacity of primary schools to support their student’s mental health and wellbeing.

The project provides participating primary schools with funding for a Mental Health and Wellbeing   Leader (MHWL) to implement a whole-school approach to mental health.  The MHWL is also provided with an evidence-based training program, developed and delivered by the Melbourne Graduate School of Education involving regular Communities of Practice (CoP) in addition to core content modules regarding mental health literacy and building school capacity to support mental health.  

For further information please visit the Mental Health in Primary Schools Website https://www.mhips.org.au/

About the Role
This position is currently working from both home and the Parkville campus, and while the role is part time (0.8 FTE), Tuesday and Wednesday are the main delivery days and are necessary to be worked.

Reporting to the Project Manager, the Training Administration Assistant will join a collegiate and supportive team responsible for the delivery of The Mental Health in Primary Schools (MHiPS) Project.  The appointee will be responsible for delivering high quality support across a range of diverse tasks including training and development administration, finance and general office administration, IT support, assisting with event coordination and communication. This key role will monitor the team Inbox and coordinate responses about the training program, support the Learning Leaders on training delivery days to ensure zoom sessions run smoothly and assist the Project Manager in organising the Annual Conference.     

Responsibilities include:

• Provide general administrative support including assistance with planning and implementation of project tasks.
• Support all training and development administration and coordination for the program.
• Support the delivery of core modules, communities of practice and conferences including scheduling seminar sessions via zoom, technical support during training delivery, communications and collating attendance data, ensuring training materials are uploaded and supplied to participants in advance.

About You
You have an enthusiastic and positive attitude and approach to work, able to work flexibly and collaboratively as a part of a high-performing team. Your strong administration and organisation skills allow you to manage competing priorities and schedule your own work to meet different deadlines. You are committed to providing excellent customer service, and have a high proficiency in the use of software applications such as the Microsoft Office suite and Zoom. Ideally you are proficient in the use of University systems such as Canvas (University of Melbourne’s Learning Management System), though this is not essential to your success in the role.

You will also have:

• Completion of a diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training
• Demonstrated interpersonal, verbal and written communication skills with demonstrated ability to relate effectively with a range of people across all levels of the organisation
• The ability to work independently and as part of a team

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at [email protected] .

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Position Description