The Carter Center: Program Assistant, Mental Health Program

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

 

The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.

 

The Carter Center collaborates with other organizations, public or private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center .

 

DESCRIPTION:

The Program Assistant is responsible for providing the necessary support to the Mental Health Program (MHP) public policy and Rosalynn Carter Fellowships for Mental Health Journalism (RCJF) by answering phones; drafting correspondence; handling logistics of meetings, conferences, and special projects; researching information for reports and presentations; preparing and processing travelers; assisting staff with administrative functions; assisting in submission of publications; maintaining office functionality; and handling department procurement. This position will report to the Program Associate.

 

 

FORMAL JOB DESCRIPTION:

• Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
• Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
• Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
• Drafts contracts, budgets, and donor reports with direction from manager.
• Processes financial documents including contracts, expense reports, invoices, etc.
• Writes routine reports and correspondence, and assists with the development of project/program materials.
• Organizes meetings and events. Works with and maintains data management and filing for projects/program.
• Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
• Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
• Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
• May supervise work study students and volunteers.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent AND five years of administrative experience, OR a bachelor’s degree.
• Proficiency with various personal computer software applications.

PREFERRED QUALIFICATIONS:

• A Bachelor’s degree in business administration, communications, or a related field.
• Three years of office administration, senior secretarial or related experience or seven years of office administration, senior secretarial or related experience in lieu of a bachelor’s degree.
• The successful candidate will have the ability to work in a fast-paced environment and must exhibit a cordial demeanor and be capable of day-to-day organization and follow-up.
• Proficiency in Microsoft Word, Excel, PowerPoint, Access, SharePoint and Adobe Acrobat are required.
• Experience with international travel or work is beneficial, but not required.
• Fluency in written and spoken French Is preferred.

Applicants must be currently authorized to work in the United States for any employer.

 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. The Carter Center reserves the right to change remote work status with notice to employee.

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.
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