Team Lead for Academic Areas

22-Sep-2022

Harvard John A. Paulson School of Engineering and Applied Sciences

59871BR

Job Summary

Reporting to the Administrative Director for Academic Operations and Faculty Support at the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS), the Team Lead for Academic Areas will provide leadership for a group of Faculty Coordinators regarding schedules, work-load, and team activities. The Team Lead will also support Faculty members with complex administrative duties related to their teaching, research, publications and other activities. Takes initiative and proactively communicates with faculty, lab members, staff and supervisor to ensure tasks are completed in a timely manner. 

Position Description

Duties and Responsibilities for this position include:

Team Lead:

• Oversee workload distribution, ensure adequate coverage and plan for future needs
• Provide guidance and share best practices for lab support with team members
• Serve as team’s principal contact for information and problem solving
• Represent Faculty Coordinators on school-wide committees as needed
• Communicate updates regarding school-wide policies/procedures
• Coordinate team meetings and create agendas
• Create and foster a welcome environment for all team members, encouraging the sharing of knowledge and ideas, and participation in team activities
• Provide back up for/coordinate with other Team Leads
• Keep AD informed of team activities and issues
• Assist AD with developing Team Lead meeting agendas and facilitating meetings
• Work with Area Coordinators on activities for Faculty Coordinators
• Maintain and update Faculty Support Resources Website
• Explore Professional Development opportunities for team
• Facilitate annual performance process
• Onboard new staff

Faculty Coordinator:

• Manage complex calendars for faculty and coordinates scheduling and logistics for meetings, appointments and travel.
• Use Harvard financial systems to process financial transactions, such as purchasing supplies and/or equipment, reimbursements, corporate card payments, purchasing card transactions and transactional activities for internal and external vendors.
• Manage Postdoc search process using ARIeS
• Prepare appointments for incoming lab members, including paperwork for visa information data sheets
• Maintain and update biographical information including faculty CVs
• May provide course assistance by photocopying lectures, maintaining a course website, tracking course grades and ordering food for semester end presentations
• Provide general assistance to lab members and respond to a variety of inquiries from internal and external sources
• May assist with planning events, including group retreats, seminars, and conferences hosted by faculty
• Keep up to date on and follow SEAS and University policies and procedures
• Learn new software and systems as needed
• Participate in team meetings, trainings and activities for Faculty Coordinators
• May provide back-up for other staff as needed
• Accomplish related duties and take on new responsibilities in response to changing office needs

Basic Qualifications

Four or more years of administrative experience. Education beyond high school may count towards years of experience.

Additional Qualifications and Skills

Experience supporting a large experimental research lab is strongly preferred. Strong diplomacy, problem solving skills, attention to detail, accuracy, follow-through, and dependability. Receptive to others’ ideas and strong interest in fostering a welcoming, inclusive team environment, while developing leadership skills. Excellent time-management and organizational skills. Ability to prioritize work and be effective in a fast-paced environment. Must be able to work with interruptions, adapt to change, and respond quickly to last minute requests and changes to calendars, schedules and/or travel. Ability to work independently with minimal supervision, make appropriate adjustments to work flow and demonstrate initiative. College degree preferred.

Additional Information

• Please submit a resume and cover letter.
• The Harvard John A. Paulson School of Engineering and Applied Sciences does not provide visa sponsorship for administrative and staff positions.
• Must be able to work Monday through Friday, 35 hours/week. Some events may require a schedule adjustment and/or additional work hours. This position requires working on-campus in Cambridge, MA one or more days each week. Further adjustments to the schedule may be made due to the evolving COVID-19 situation and/or business reasons. Individual schedules may be discussed during the interview process.
• Harvard requires COVID vaccination and boosters for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

About SEAS
The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.

Job Function

General Administration

Location

USA – MA – Cambridge

Job Code

403039 Faculty Assistant III

Department

SEAS Faculty and Lab Administration

Union

55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening

Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

SEAS Commitment to Diversity
The Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS) is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.