Supply Chain Volunteer

The International Rescue Committee
(IRC) responds to the world’s worst humanitarian crises and helps people to
survive and rebuild their lives. Founded in 1933 at the request of Albert
Einstein, the IRC offers lifesaving care and life-changing assistance to
refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home.

Under the direct supervision of
the Supply Chain Officer, the Supply Chain Volunteer is responsible for
supporting the Supply Chain Manager in delivery of all supply chain functions
in Nairobi office.

Specific Responsibilities:

Procurement and Logistics:

• Understand, implement and maintain
  IRC standard procurement policies and procedures.
• Ensure that procurement is carried
  out in accordance to IRC and donor-specific polices
• Receive and update in BvA system
  all fully authorized Purchase Requests in timely manner.
• Obtain quotations from suppliers
  by preparing and submitting Request for Quotations (RFQs) or Requests for
  Proposals (RFPs)
• Monitor supplier performance and
  follow-up with suppliers on quality issues and timely delivery of goods.
• Ensure that all supplies, services
  and equipment required are delivered on time.
• Establish and maintenance ethical,
  professional working relationships with suppliers.
• Utilize the online Integra system
  for Procurement tracking and documentation through workflow.
• Provide a timely response to
  field/requestor with an acknowledgement or an update.
• Filling/uploading procurement
  documents in Supply chain back up folder.
• Preparing service and casual
  contracts.
• Following up with the Clearing
  Agent on all KRA, customs Department documents
• Maintain vendor/supplier files as
  per integra requirements.
• Implementation of current
  procurement SOPs

Other duties/responsibilities

• Proactively provide feedback and
  updates to requesters on their requests within 48hrs.
• Perform other duties, as
  appropriate or requested by Supply Chain Coordinator/Supply Chain
  manager/Supply Chain Officer
• Any other duties Assigned.

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