Supply Chain Officer (National Position), Based in Mae Sot

Job Id: req57042

Location: Tak
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 30 January 2025

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

The Supply Chain Officer is responsible for supporting the effective and efficient management of IRC’s assets and procurement activities, ensuring compliance with IRC policies and donor regulations. The position will mainly be focusing on asset management, including recording, monitoring, and reporting on IRC’s assets, and supporting procurement activities to meet programmatic and operational needs.

Major Responsibilities:

Asset Management

• Perform asset and property registration, maintain Asset Database Management records in coordination with the supply chain in the field and ensure that the data is up-to-date and accurate.
• Perform the year-end and grant-end asset count exercises.
• Support asset needs assessment and Asset Count exercise, and prepare comprehensive reports, including recommendations for asset disposal or repair.
• Coordinate for asset disposal processes in adherence to IRC and donor guidelines.
• Maintain an organized filing system for both physical and electronic documents.

Procurement Support

• Support implementation of all IRC procurement Standard Operating Procedures.
• Review and process approved Purchase Requests/Item Forecasts to provide the goods or services on time and completion of delivery.
• Prepare bid analysis and required documents for approval.
• Demonstrate value for money in procurement
• Support the supplier evaluation and the agreement renewal in time.
• Maintain supplier files and documentation.
• Conduct procurement due diligence, supplier site visits, supplier background checks and implement any other fraud prevention methods.
• Maintain up-to-date price lists for products and services.
• Monitor procurement tracking systems to ensure the timely delivery of goods and services.

Reporting and Documentation

• Ensure all asset and procurement documentation is properly filed, archived, and readily accessible for internal and external audits.

Compliance and Coordination

• Ensure compliance with IRC Global Supply Chain Policies, donor regulations, and local laws.
• Collaborate with program and operational teams to effectively meet asset and procurement requirements.
• Address challenges in asset management and procurement processes, offering solutions and actionable recommendations.

General Duties

• Support the supply chain activities related to Supply Chain areas
• Raise with the Supply Chain Manager and Sr. Supply Chain Officer for problem-solving activities.
• Support Year-end and Grant-end inventory count exercise.

Key Working Relationships:

Position Reports to: Senior Supply Chain Officer

Indirect Reporting: Supply Chain Manager

Internal: Supply Chain Team, Program Teams, Finance Team, and Operation Teams.
External: Vendors, suppliers, service providers, and partners.

Qualifications

Education

• A bachelor’s degree in logistics, business administration, or relevant professional certification in supply chain management and/or humanitarian logistics is strongly preferred.

Experience

• Minimum 2 years of experience in logistics or supply chain functions.
• Experience working in a humanitarian or non-profit organization is preferred.

Skills and Competencies

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Familiarity with asset management systems and procurement processes.
• Ability to work independently, with high commitment to the assignment and deadlines
• Effective communication skills in both Thai and English.
• Ability to work independently and collaboratively in a multicultural environment.

Attributes

• Commitment to IRC’s values and principles, including integrity, accountability, service, and equality.
• Willingness to travel to field locations as required.

Working Environment

This position is based in Mae Sot office and may require occasional travel to field sites.

**Standard of Professional Conduct:**The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.