Supervisor, Collections Management

Date Posted: 03/11/2024
Req ID: 36477
Faculty/Division: UofT Mississauga
Department: UTM: Library
Campus: University of Toronto Mississauga (UTM)
Position Number: 00008123Description:

About us:
U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

The University of Toronto Libraries (UTL) system is the largest academic library in Canada and is consistently ranked among the top-10 research libraries in North America. The system consists of 40 libraries located on three University campuses: St. George, Mississauga, and Scarborough that together provide access to more than 12 million print volumes, millions of electronic resources in various formats, and almost 30,000 linear metres of archival materials. The Libraries’ data centre houses more than 200 servers with a storage capacity of 1.5 petabytes.

The U of T Mississauga Library (UTM Library), located in the award-winning Hazel McCallion Academic Learning Centre (HMALC), is a leading, world-class Library committed to providing students with an open and collaborative environment – one that embeds rich information and technology resources, integrates expert services into a dynamic and imaginative experience, and inspires and facilitates learning. The UTM Library offers inspiring study and research spaces, a dedicated team of Librarians and Library staff, and a suite of public, instruction and research support services that support faculty, staff and students. The UTM Library also provides community access to its rare and unique materials in the Archives & Special Collections’ Reading Room, including the Syd Bolton Collection of video games and the Abualy Alibhai Aziz Collection of South Asian literature.

Your opportunity:

The UTM Library offers a dynamic and professional environment that fosters a culture built on respect, accountability, teamwork, and a shared commitment to customer service. The incumbent will collaborate extensively with various Library units in offering innovative and comprehensive solutions for a variety of Library initiatives. Our core mission is to support the learning, teaching and research needs of all UTM undergraduate and graduate programs.

Reporting to the Head, Collections & Digital Scholarship, the incumbent is responsible for overseeing the day-to-day operations of the Collections unit, including directing all activities for the cataloguing, serials, acquisitions, and resource sharing of materials for the UTM Library. The incumbent will also participate in the purchase and sharing of materials by liaising with vendors and other contacts, as well as the processing of materials for collections in the Library Service Platform (LSP), Ex Libris Alma, by applying established standards.

Your responsibilities will include:
Overseeing the operational needs of the collections area, including the day-to-day coordination of cataloguing, serials, acquisitions, and resource sharing activities
Creating and updating acquisitions order records, catalogue records, and additional license or Electronic Resource Management (ERM) data as appropriate, following proper procedures in the LSP
Handling resources of all formats and processing them in the physical and digital collections as needed in accordance with LSP processes for researchers and users
Providing expertise for the resolution of problems in the LSP within the scope ofthe role, escalating problems as required
Preparing draft statistical reports and summaries from data collected to support data analysis for collection assessment and other projects
Analyzing administrative processes and procedures and recommending changes for improvement, as well as implementing plans and process improvements for administrative workflow
Accomplishing financial responsibilities for the unit, including making minor purchases, reconciling accounts in the LSP, verifying the accuracy of invoices, and preparing deposits

Essential Qualifications:
Bachelor’s Degree or acceptable combination of equivalent experience, with a Library Technician Diploma strongly preferred
Minimum four years of relevant experience in a library or comparable environment
One year of supervisory experience in any environment
Experience working with Ex Libris Alma or a comparable Library Management System in a library or comparable environment
Experience with original and copy cataloguing and metadata creation
Experience with cataloguing and metadata schemes (e.g. Dublin Core, MARC, RDA, RDF or others)
Strong oral and written communication skills
Superior analytical and problem-solving ability
Advanced computer skills with Microsoft Word and Excel, and Library Management Systems
High level of accuracy and attention to detail
Superior interpersonal and customer service skills
Ability to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

Experience supervising in a unionized unit
Experience working in an academic library performing cataloguing functions

To be successful in this role you will be:

Adaptable
Meticulous
Multi-tasker
Organized
Problem solver
Team player

This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline

Closing Date: 04/02/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: : Monday to Friday 8:45 am to 5:00 pm ​​​​​​​
Pay Scale Group & Hiring Zone:
USW Pay Band 11 — $73,748 with an annual step progression to a maximum of $94,310. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category:

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].