Student Recruitment and Admissions Officer TERM

Date Posted: 01/13/2025

Req ID: 41306

Faculty/Division: UofT Mississauga

Department: UTM: Ofc of the Registrar

Campus: University of Toronto Mississauga (UTM)

Position Number: 00048827

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (TrustingCreek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wend at, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

The Office of the Registrar at U of T Mississauga delivers registrarial services to support U of T Mississauga’s academic goals and U of T priorities in the areas of student information, interpretation of policies, and innovation of registrarial interactions. Our core mission is effective and sustainable strategic enrolment management: student recruitment, retention, success and graduation. Operating in a culture of cooperation and collaboration, we achieve our goals and objectives based on values of student-focused solutions, integrity of academic records and continuous innovative improvements.

Reporting to the Assistant Director, Admissions, the Student Recruitment and Admissions Officer works closely with other members of the student recruitment and admissions team to develop and implement strategies and initiatives to assist U of T Mississauga in achieving its student recruitment and admission objectives and enrolment goals. Working as a member of the Student Recruitment and Admissions team the Officer contributes to overall U of T Mississauga recruitment and admission objectives through the delivery of timely and accurate student-focused service, and active participation in recruitment events. The Officer assesses undergraduate admission and transfer credit applications and makes timely, accurate decisions that contribute to the institution’s enrolment objectives.

The Student Recruitment and Admissions Officer’s key recruitment responsibilities include planning and promoting U of T Mississauga and U of T at recruitment events, conducting presentations and responding to inquiries from prospective students, their families and guidance counsellors. The Officer’s admission responsibilities include assessment of applications in accordance with admission policies and enrolment goals, applying knowledge of both Canadian and international credentials, assisting with evaluation of appeals, processing transfer credit evaluations, monitoring offers of admission with conditions taking necessary action if conditions are not met, assisting with entrance award decisions, and responding to admissions related inquiries. The Officer will assist with monitoring and preparing statistical reports on student recruitment and admissions.

The Student Recruitment and Admissions Officer will be required to travel extensively within and outside Ontario during certain parts of the year (trips can be up to two weeks at a time) and will be expected to make their own travel arrangements for these trips. The Officer will be expected to make several presentations each day, set-up their own equipment and have the ability to lift boxes of promotional materials (up to 25 lbs). Travel and recruitment requirements will be subject to COVID-19 public health guidelines.

Your responsibilities will include:

• Fostering and maintaining a network of external contacts to support recruitment strategies
• Keeping well-informed on recruitment trends
• Promoting programs at recruitment events
• Delivering student recruitment presentations
• Fostering positive relationships with prospective students
• Advising potential applicants, students, parents, and/or guidance counselors on admissions criteria and processes by probing and providing a range of options and possible consequences
• Reviewing and assessing admissions applications
• Applying established standards to ensure adherence with transfer credit rules and guidelines

Essential Qualifications:

• University degree or equivalent combination of experience and education
• Minimum four (4) years’ experience in a university direct student services environment
• Experience in large scale/divisional undergraduate student recruitment
• Experience planning and coordinating events and delivering presentation to diverse groups of prospective students
• Experience advising students on undergraduate admissions, transfer credit and academic requirements
• Knowledgeable about university life, student recruitment, transfer credit and admission policies, procedures and requirements
• Solid understanding of provincial, national and international university and college education systems
• Demonstrated commitment to providing outstanding customer and advising services with a proven record of tact, diplomacy and conflict resolution
• Excellent communication, public speaking and presentation skills
• Proficiency in ROSI, Slate, social media and MS Office with advanced level of knowledge in Excel
• Well-developed analytical and interpretative skills with the ability to understand and apply a large amount of information and complex set of regulations and guidelines with minimal supervision
• Superior organizational skills with the ability to work well under pressure within a rapidly changing environment and manage competing priorities and deadlines

To be successful in this role you will be:

• Diplomatic
• Motivated self-learner
• Multi-tasker
• Organized
• Self-directed
• Team player

Closing Date: 01/21/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 — $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Registrarial Services

This ia a Term position until September 2026

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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