Student Marketing Assistant – Dean’s Office


Posting Details
Position Information

Position Headcount 1
Position Title Student Marketing Assistant – Dean’s Office
Organizational Unit Schmid College
Is this Role for an Undergrad or Grad Student? Undergrad
Average number of hours per week Up to 19 Hrs
Desired Start Date 01/16/2023
Projected End Date 12/31/2023
Proposed Hourly Rate $15.50
On which Campus will this work be done? Orange
FWS Account Code 503000/503015 Either WS or Non WS
Job Number STU8232122
Can this job be done remotely if needed? Yes

Position Summary Information

Job Description Summary Provide marketing, administrative and receptionist support to the Office of Schmid College of Science and Technology.
Responsibilities
  • Assist the Schmid College Marketing Manager with writing blog posts, newsletters and other communications as needed.
  • Create social media graphics, flyers and event promotion materials.
  • Assist in planning and managing Schmid College social media Instagram and TikTok accounts. Serve as receptionist and point of contact for the Dean’s Office; answer phones, respond to emails on behalf of Schmid College, check voicemails, greet visitors, respond to requests for information and assistance, refer individuals to appropriate university offices as needed.
  • Interact with staff, students, faculty and visitors to facilitate communication and information exchange to and from the Dean’s Office.
  • Aid with planning and executing college events, such as tracking RSVPs, logistics, event set-up and take-down.
  • Day-to-day office tasks including filing, photocopying, campus errands, and other duties as assigned.
  • Create and maintain spreadsheets, input and analyze data, and research information as requested. Assist with financial and purchasing activities including submitting purchase requisitions, expense reimbursements, check requests, collect invoices, and receiving.
  • Assist in collecting/tracking confidential documents.
  • Track office supply inventory and order items as needed.
  • Organize and assist with regular day-to-day activities and other special requests.
  • Ability to use tact and diplomacy to maintain a high level of confidentiality.
Required Qualifications
  • Excellent writing and editing skills.
  • Telephone etiquette skills with the ability to direct calls and take accurate messages.
  • Professional email etiquette.
  • Good communication and interpersonal skills with the ability to interact with diverse individuals and groups at all levels including peers, staff, faculty and visitors.
  • Detail orientated and organizational skills with ability to maintain calendars, spreadsheets, file, and record data.
  • Experience with Microsoft Office Suite including Outlook, Word, and Excel along with Google Office Suite.
  • Ability to use standard office equipment, including multi-line phone system, copier, fax, computer.
  • Able to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions.
  • Strong commitment to customer service and teamwork.
Desired Qualifications
  • Previous office experience desired but not required.
  • Availability to work 8-15 hours per week between the hours of 8:00am to 5:00pm, Monday through Friday.
Special Instructions to Applicants Please include your availability in your application materials
Quick Link https://chapman.peopleadmin.com/postings/28922
Minimum Number of References 3
Maximum Number of References 3

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