Student Affairs Officer

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Position Summary:
In collaboration with the Associate Director of Administration and other members of the management team, establish the strategic direction of Student Affairs for an Administrative Excellence Centre (AEC). Oversee the management of the various Residency Programs and act as a resource person to all support staff that manage the clinically-based teaching activities on a daily basis at the UGME and PGME levels.
Primary Responsibilities:

• Supervise the daily administrative operations of Student Affairs of the Administrative Excellence Centre (AEC). This includes the supervision, onboarding, training and mentoring of all support staff involved in clinically-based teaching activities within the Department at the UGME and PGME levels.

• Plan, schedule and direct the work of support staff in accordance with the AEC’s goals and objectives. In collaboration with the Associate Director of Administration, manage support staff performance issue and monitor performance.

• Provide training and advice to support staff on all relevant topics related to their job, as well as advice on best practices Work closely with the Program Directors of each department to ensure smooth operations of the various academic medical programs within the AEC.

• Participate in the recruitment of support staff in the area of clinically-based teaching activities within the Department AEC at the UGME and PGME levels – including evaluating needs, assisting in writing job descriptions, interviewing and hiring of candidates in collaboration with the Associate Director of Administration, Program Directors and Human Resources.

• Act as a liaison for the residency, post-graduate, graduate and undergraduate programs within the AEC with regards to changes of policies, workshops, as well as organizational development.

• Oversee the management of the various Residency Programs within the AEC. This includes overseeing the ONE45 evaluation process for academics, residents, and students.

• In collaboration with the Associate Director Administration and other members of the management team, establish financial priorities related to Student Affairs.

• Counsel and advise Chairs, Program Directors and Associate Directors Administration, on regulations, policies and procedures related to Student Affairs for the AEC.

• Participate in the review and updating of criteria for faculty policies and procedures, as well as in the implementation of new initiatives that support the strategic direction of the department by keeping abreast of new developments and trends in the Student Affairs field, specifically in areas related to residency training programs.

• Maintain regular communication with Undergraduate Medical Education (MDCM) and Post Graduate Medical Education office of the Faculty of Medicine (UGME/PGME)

• Act as approver/reviewer for various Student Affairs processes and/or transactions

• Participate in organizing orientation and recruiting events across campus and outside of McGill related to the CARMS process (Canadian Resident Matching Service)

• Assist in the preparation of the annual report on student-related activities for the department

• Oversee events planning and undertake special project as requested

Other Qualifying Skills and/or Abilities

• Client-focused, with a high level of tact, diplomacy, and professionalism and an ability to establish productive relationships with staff, residents and hospital at all levels.

• Demonstrated organizational, analytical, interpersonal, listening, presentation as well as verbal and written communication skills. Self-motivated and results-oriented. Proven ability to problem solve and manage multiple projects.

• Ability to perform under pressure.

• Experience with budgets, fund administration and reconciliation.

• Demonstrated ability to supervise and lead staff.

• Demonstrated logic and ability to analyze and interpret data in order to draw conclusions.

• Strong computing skill with ability to use advanced software (i.e. databases, spreadsheets, web applications, etc.). Knowledge of One45, an asset.

• Experience working with a residency program, an asset.

• Experience in managing a graduate program, an asset.

• English, written and spoken,  French, spoken.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

Minimum Education and Experience:

Bachelor’s Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $62,550.00 – $78,190.00 – $93,830.00

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Administration

Position End Date (If applicable):

Deadline to Apply:

2024-03-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .