Student Affairs Administrator

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Position Summary:

McGill Global Health Programs (GHP) and its partners draw on the expertise and resources of one of the world’s leading educational and research institutions to: 1) offer high-quality education and training in global health, and enhance capacity in resource-limited settings; 2) facilitate and conduct innovative, interdisciplinary, collaborative, and policy-relevant research to address critical global health challenges and priorities; and 3) build strategic partnerships with major stakeholders and institutions in Canada and internationally, to exchange knowledge and skills, to ensure knowledge translation, and to support advocacy and implementation of policies. GHP is integrated within the newly established Department of Global and Public Health (DGPH) and the School of Population and Global Health (SPGH).

To fulfill the component of GHP’s mission statement relating to education and training, the Student Affairs Administrator manages and implements a range of student-oriented global health education and training initiatives including credited, non-credited and certificate programs.

Primary Responsibilities:

• Perform and organize activities to support the daily operations of the unit.
• Implement administrative procedures or systems that are moderately complex in support of the faculty, department or unit’s operations and ensure activities meet or exceed established quality requirements.
• Assess and resolve administrative problems. When appropriate, inform supervisor and formulate recommendations.
• Assist in the administration of student affairs activities.
• Provide information to students on a variety of student affairs issues in accordance with established policies and procedures.
• Review student files and records to determine transferability of credits or exemptions and academic standing.
• Perform reviews regarding program completion and eligibility for graduation.
• Approve various forms or electronic submissions, as per guidelines and policies.
• Produce reports on student academic issues. Compile statistics and data for inclusion in University and external reports.
• Establish and foster effective working relationships by identifying needs and providing support in the delivery of services.

Other Qualifying Skills and/or Abilities

Client-focused, with a high level of tact, diplomacy, professionalism and a proven ability to establish productive relationships with staff, students and the public. Demonstrated ability to listen and assist students with problems. Demonstrated ability to clearly transmit and receive information in person and by telephone. Must be self-motivated and results-oriented. Demonstrated ability to work independently and as part of a team. Must be service-oriented. Proven ability to administer multiple projects. Strong attention to detail and a demonstrated ability to proofread and edit correspondence and other material using appropriate spelling, grammar, and punctuation. Discretion in dealing with confidential information. Ability to perform well under pressure. Demonstrated ability to work in a PC environment using word processing, databases, spreadsheets (PowerPoint, Excel), MINERVA, BANNER. Graphic design experience in Photoshop and basic website management an asset. English and French spoken and written. Testing will be administered

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

Minimum Education and Experience:

DEC III 3 Years Related Experience with DEC III /

Hourly Salary:

(MUNACA Level H) $33.05 – $40.97

Hours per Week:

33.75 (Full time)

Supervisor:

Program Manager

Position End Date (If applicable):

2025-02-10

Deadline to Apply:

2024-06-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

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