Stanford Cancer Institute Events Planner 3 (Hybrid)

Event Planner 3 For the Stanford Cancer Institute
Hybrid Work Arrangement

The Stanford Cancer Institute (SCI) was re-designated as a comprehensive cancer center by the NCI in early 2022, and is a prominent, dynamic, growing, and complex Institute within the Stanford University School of Medicine.  The SCI actively works to build synergies and collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University.  We seek an Events Planner 3 to help us enact our mission to reduce cancer mortality through comprehensive programs of cancer research, treatment, education and outreach.  Given the SCI’s mission, breadth, and depth, we thrive in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth.  You will be working with a leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.
Reporting to the Director of Strategic Communications, the Event Planner 3 will be conversant in the goals, mission, and priorities of the Institute and utilize this knowledge to lead the planning and execution of events and symposia. We are seeking candidates with excellent organizational skills, analytical, and demonstrated attention to detail. Our staff run toward challenges, and you will have a demonstrated history of doing the same with a high degree of professionalism, initiative, and flexibility.  Responsibilities include leading and managing high-quality, complex, large-scale events, including responsibility for financial management. Provide training and guidance to colleagues. Collecting, tracking, and reporting on event metrics to determine effectiveness and making recommendations for improvement. This is a hybrid position with on-site requirements as determined by the SCI Communications Director and the operational needs of the SCI communications team.

Duties include:

• Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Act as department representative at cross-departmental project meetings.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.

* – Other duties may also be assigned.

DESIRED QUALIFICATIONS:

• Excellent relationship-building and oral communication skills .
• Ability to manage internal and external relationships.
• Track record of teamwork and collegiality.
• Knowledge of event planning logistics.
• Ability to think progressively and innovatively, and challenge status quo thinking.
• Ability to manage multiple strategic projects simultaneously and prioritize accordingly.
• Demonstrated history of personal integrity, accountability and follow through.
• Current or past Stanford experience.
• Professional experience in Academic Medical Centers.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and five years of relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Superior project and event management skills.
• Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
• Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.
• Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.
• Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills.

CERTIFICATIONS & LICENSES:

Valid Non-Commercial Class California Driver’s License.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Drive vehicle day and/or night with non-commercial license.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May require some travel and working evenings and weekends.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy .