Staff Assistant Part Time

Position Details

Position Information

Recruitment/Posting Title	Staff Assistant Part Time
Job Category
Department	EOHSI
Overview
Posting Summary	SUMMARY: Performs a wide variety of administrative and support services for a Federally contracted Health Program in the Mental Health/Social Work department. Assists in the planning and support of activities for this program. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Responsible for providing administrative, analytical, computing and staff support for the Mental Health and Social /Case Management Team at the World Trade Center Health Program at Rutgers-EOHSI. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance utilizing a variety of software packages. 2. Supports mental health department by assisting with the external provider network credentialing process. Identifies and onboards new mental health providers as needed to meet patient needs. 3. Assists mental health and social work /case management team in coordination of patient care including referrals for WTC related conditions, record requests, letters and mailings. Faxes, scans and performs other administrative functions as required. Documents patient charts in timely fashion. Executes special projects as assigned. 4. Screens calls and provides information in accordance with organizational policy. Receives and appropriately handles incoming correspondence, makes appointments and responds to inquiries. 5. Conducts benefits assessments and assists with providing benefit and disability information to patients. Is involved in activities to improve patient experience. Supports clinic teams as directed by clinician supervisor. 6. Interacts with patients to ensure patients receive the care needed to address both their WTC certified and other conditions. Helps identify resources beneficial for patient wellbeing and health. 7. Develops and implements controls for work assignments under the direction of the Clinician Supervisor. 8. Maintains essential records and assists in the maintenance of all activity files. 9. Prepares and/or compiles data for special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines. 10. Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists. 11. Evaluates office procedures, establishes standards, and recommends and implements new or modified procedures as needed. 12. Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. 13. Keeps abreast of all pertinent federal, state and Rutgers’ regulations, laws and policies as they presently exist and as they change or are modified. 14. Performs other related duties as assigned.
Position Status	Part Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	99H
Position Salary	$23.50/hour
Annual Minimum Salary
Annual Mid Range Salary
Annual Maximum Salary
Standard Hours	35.00
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff – 12 month
Position Pension Eligibility

Qualifications

Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	JOB REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: Bachelor’s Degree in Liberal Arts, Public Health, the Social Sciences, or a related field. Experience with Microsoft Office Suite; Strong computer literacy and interpersonal skills required. Equivalent experience, education and/or training may be substituted for the above requirements.
Preferred Qualifications	Social Work background/BSW preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25lbs. WORK ENVIRONMENT: Office environment (Clinical Setting). Moderate noise.
Special Conditions

Posting Details

Posting Number	22ST3590
Posting Open Date
Special Instructions to Applicants
Regional Campus
Home Location Campus
City
State
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement