Staff Assistant III

26-Oct-2022

Faculty of Arts and Sciences

60206BR

Job Summary

Reporting to the Department Administrator of South Asian Studies, the Staff Assistant III will provide comprehensive support for a wide range of complex administrative tasks in a busy office.

DUTIES & RESPONSIBILITIES:

• Performs a variety of complex administrative duties to coordinate the activities and procedures of the department including: Reception: answers telephone, greets visitors, answers walk-in questions, responds to email inquiries.
• Primary point of contact in the planning of course catalog, solicits courses that faculty intend to teach, schedules courses, and maintains online catalogue. Assists in administration of undergraduate and language tutorial programs.
• Creates academic calendar, organizes events and other departmental activities including weekly teas, special lecture series. May arrange for use of facilities and advise availability of services within and outside the University for gatherings such as conferences and seminars.
• Maintains and updates department website and other print publications as needed. Solicit content and make recommendations on what content should be presented on the departmental website.
• Process accounts payables and reimbursements. Serves as principal source of information on established financial policies and procedures and advises faculty, students or staff on existing options or alternatives.
• Assists in special projects such as onboarding new faculty and admissions.
• Related job duties as required.

Position Description

Reporting to the Department Administrator of South Asian Studies, the Staff Assistant III will provide comprehensive support for a wide range of complex administrative tasks in a busy office.

DUTIES & RESPONSIBILITIES:

• Performs a variety of complex administrative duties to coordinate the activities and procedures of the department including: Reception: answers telephone, greets visitors, answers walk-in questions, responds to email inquiries.
• Primary point of contact in the planning of course catalog, solicits courses that faculty intend to teach, schedules courses, and maintains online catalogue. Assists in administration of undergraduate and language tutorial programs.
• Creates academic calendar, organizes events and other departmental activities including weekly teas, special lecture series. May arrange for use of facilities and advise availability of services within and outside the University for gatherings such as conferences and seminars.
• Maintains and updates department website and other print publications as needed. Solicit content and make recommendations on what content should be presented on the departmental website.
• Process accounts payables and reimbursements. Serves as principal source of information on established financial policies and procedures and advises faculty, students or staff on existing options or alternatives.
• Assists in special projects such as onboarding new faculty and admissions.
• Related job duties as required.

Basic Qualifications

• A minimum of three years’ work experience in an office environment

Additional Qualifications and Skills

• Business training beyond high school or college background preferred.
• Experience working in an academic environment desired.
• Demonstrated competency with a variety of computer tools (MS Office Suite, Google, HTML or other web site tools) with advanced knowledge of word spreadsheets, databases, and a willingness to learn new programs preferred.
• Experience with my.Harvard, OpenScholar, and Oracle Financials a plus.
• Excellent organizational, interpersonal and communications skills.
• Highly positive customer service attitude with ability to interact professionally with a variety of constituents.
• Ability to handle a high volume of complex tasks and projects within deadlines is essential.
• Ability to respond with flexibility to shifting priorities; must work independently and as a team player.
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential information with discretion.
• Knowledge of Harvard a plus.

Working Conditions

COVID Vaccine Policy: The University requires all Harvard community members to be fully vaccinated (primary series) against COVID-, as detailed in Harvard’s Vaccine & Booster  Information. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

Additional Information

This position is part time, 17.5 hours per week. 

Please submit a cover letter when applying for this position

All formal offers will be made by FAS Human Resources

Job Function

General Administration

Location

USA – MA – Cambridge

Job Code

403033 Staff Assistant III

Department

South Asian Studies

Union

55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

This position is part time, 17.5 hours per week. 

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.