Staff Assistant

Position Details

Position Information

Recruitment/Posting Title	Staff Assistant
Job Category	Staff & Executive – Academic Affairs
Department	Epi-Cancer Health Disparity
Overview	Our vision is to be a statewide, national and world leader of scientific discovery, transdisciplinary engagement, translation, patient care and education that improves outcomes for cancer patients and populations.    We will accomplish this by conducting innovative basic, clinical and population research and cutting-edge patient-centered care that expands our understanding of the etiology and biology of cancer; facilitates the rapid translation of laboratory-based discoveries into human studies; develops new approaches and interventions for cancer prevention that decrease cancer incidence and mortality; and develops new and better therapies to decrease suffering and mortality from cancer.    Curiosity and Discovery, Integrity, Collaboration, Respect and Caring, Perseverance.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Staff Assistant in Cancer Health Equity Center of Excellence at Rutgers Cancer Institute of New Jersey. General administrative support for supervisors and staff who work on Cancer Health Equity Center of Excellence (CHECoE) efforts (referred to as “Team” in the following); provide support at an entry-to-intermediate level, work will be under direct or general supervision, work will require a basic understanding of the CINJ and team-specific mission and goals, work requires detail-oriented person who is competent at email, phone, and in-person communication. Among the key duties of this position are the following: Coordinates and maintains the CHECoE calendar. Assist with meeting prep under direction of the program coordinator (e.g., making copies, putting together binders, room reservation and setup, food ordering, managing contact lists for attendees, helping take notes, performing registration/sign-in, file collection for presentations, clean-up of meeting materials from room, setup of Webex and distribution of access links/instructions). Reserve and confirm event and meeting space for requested dates and headcounts. Responsible for providing administrative and staff support for the CHECoE. Screens calls and provides information in accordance with organizational/ CHECoE policy. Prepare and submit basic requisitions and required forms for CHECoE activities (e.g., supplies orders, other general items / services, event food orders, honoraria, etc.). Serves as a backup for the Program Coordinator.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	19S
Position Salary
Annual Minimum Salary	48,116.00
Annual Mid Range Salary	57,384.00
Annual Maximum Salary	67,875.00
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	Banner
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff – 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in a related field.  Two (2) years professional level/administrative experience.   Additional related experience may be substituted for the degree on a year-for-year basis.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Travel to alternate work locations during normal business hours possible.  Effective oral and communication skills.  Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
Preferred Qualifications	Additional business office experience .
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. WORK ENVIRONMENT: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	22ST3610
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement