Sr. Business Coordinator

Department
 

BSD ACC – Administrative Staff

About the Department
 

The Department of Anesthesia & Critical Care is a clinical academic department at the University of Chicago. The department has been continuously productive not only in its scientific contributions, but also in providing outstanding basic medical care in anesthesiology. Its members have helped to establish the role of anesthesiologists as consultants in fields such as intensive care, oxygen therapy, the recovery room, and inhalation therapy. From a one-member section in 1928, the department has grown to a 60+ member faculty; the department includes 50+ residents, 30+ nurse-anesthetists, 14 administrators and 70+ staff members. Faculty members are active nationally and internationally in the field, and former trainees of the department hold prominent academic positions in the United States and throughout the world.

Job Summary
 

The job provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services.

Responsibilities

• Accountable for supporting Department of Anesthesia and Critical Care (DACC) day-to-day administrative and clinical operations.
• Coordinates special projects as directed. Coordinates and maintains clinical provider calendar system. Prepares write ups for recommendations for operational and administrative problems.
• Provides administrative support to clinical functions of the department and unit leaders.
• Provides confidential and high-level administrative support to department leadership.
• Stays informed of activities relating to University programs and initiatives, apprising leadership of any issues as appropriate.
• Coordinates information flow from department clinical leadership to University.
• May initiate correspondence and facilitate signature collections. Triage emails and telephone calls for action. Resolves routine and complex inquiries.
• May develop and manages clinician scheduling for anesthetizing locations (e.g. operating rooms and offsite locations).
• Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader’s calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader’s time.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader’s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree or the equivalent experience in related field.

Experience:

• Knowledge and skills developed through 7+ years of related work experience.

Preferred Competencies

• Ability to manage interpersonal relationships and communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others.
• Excellent interpersonal, organizational, written, and verbal communication skills.
• Ability to handle confidential information with utmost discretion.
• Ability to execute with minimal supervision.
• Excellent attention to detail and ability to handle multiple tasks simultaneously under tight deadlines.
• Strong analytical skills and excellent computer skills including advanced Microsoft Office Suite, advanced skills in PowerPoint and Adobe Acrobat.
• A high degree of decision-making, judgment, and an ability to recognize and resolve or refer problems.
• Knowledge of Microsoft Word, Microsoft Excel, and PCs required, Apple iOS.
• Knowledge of Qgenda scheduling software desirable.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.