Sponsored & Restricted Funds Accounting Manager

Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service.

Hamline University is an Equal Opportunity/Affirmative Action employer. Hamline University does not discriminate on the basis of race; color; religion; creed; sex; sexual orientation; gender identity; gender expression; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local human rights commission; disability; age; protected veteran status; or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities.

JOB SUMMARY

This job exists to provide financial expertise, compliance oversight, leadership and support for the Accounting Office and other management/faculty across campus regarding various activities in the accounting office, with emphasis specifically, in the grant reporting, compliance, restricted fund and endowment areas of Hamline University, in a timely and accurate manner.  Ensuring financial and contractual compliance with administering grants from a financial and grant terms aspect is a key task of this job.  Activities range from monitoring restricted fund activity, preparing journal entries, serving as the primary contact and support for grant desk audits, audit work papers and tax return to preparing endowment schedules, grant billings and reports.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Serve as primary lead contact for grant and restricted fund related inquiries.
• Guide and lead faculty with grant preparation including the development of financial projections as requested and the review of grant terms and conditions.
• Guide and lead faculty with contract budget preparation including the development of financial projections as requested and the review of contract terms and conditions.
• Lead and support financial compliance desk audits for government and foundation grants and contracts.
• Develop reports both in the Workday system and externally to assist grant managers in cost management of their grants and contracts.
• Prepare grant and contract billings and reports based on the individual grant requirements.
• Prepare grant and contract journal entries and indirect charges.
• Assist in updating and implementing the University’s policy related to indirect cost allocations.
• Lead the process in the calculation and support of our federal indirect cost reimbursement rate with the government.
• Serve as the primary contact for inquiries, data analysis, and compliance matters.
• Assist in the preparation of quarterly GAAP financial statements as needed.
• Prepare routine and non-routine journal entries and assist in the preparation of year-end audit work papers and tax return work papers.
• Prepare quarterly endowment unitization and market value per unit and fund calculations.
• Assist in preparing the annual distribution work papers and the Honors Day and Department Scholarship information for distribution to the appropriate responsible parties.
• Support Workday security set-up.
• Perform daily banking activities and in the treasury area.
• All other duties as requested

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND KEY COMPETENCIES

• Adequate knowledge and skills in the area of administering the accounting activities and ensure contract compliance of various types of grants.
• Intermediate experience with data entry forms and web-based systems.
• Regular use of Microsoft Office Suite, Google and Google Apps.
• Basic experience with 10-key.
• Ability to communicate clearly and concisely, conveying complex, technical information in a manner that nontechnical audiences can understand, as well as ability to understand and interpret complex information from others.
• Able to handle sensitive and confidential information
• Ability to work effectively with all levels of management, staff and employees.
• Excellent interpersonal communication skills.
• Strong attention to detail.

MINIMUM EDUCATION/EXPERIENCE

• Bachelor’s degree from an accredited college or university with 5 or more years of applicable finance/grant experience.
• Minimum of one year working with 10-key
• 2+ years professional experience using Microsoft Office Suite, Google or Google Apps

PREFERRED EDUCATION/EXPERIENCE

• Bachelor’s degree from an accredited college or university with over 5 years of applicable finance/grant experience.
• 3+ years professional experience working with grants or endowments in a higher education institution, government entity, or non profit organization.
• Experience with communicating with state, federal and private grantors in the areas of budgeting, reporting and compliance.
• Strong knowledge in government grant accounting and compliance.
• Solid understanding of fund accounting and working with ERP systems.
• Workday experience strongly preferred.

WORKING CONDITIONS/EQUIPMENT

Must perform the essential functions with or without a reasonable accommodation:

• Must be able to work on a computer for extended periods of time
• Must be able to work nights and weekends as required

ADDITIONAL INFORMATION

• This is a 1.0 FTE, exempt position that requires a minimum 40 hours a week, 12 months a year.
• This position reports to the Controller

All questions marked ‘Required’ need to be answered in order to submit the application. It is important that your application show all of the relevant education and experience you possess. Applications may be rejected if incomplete. If rejected, you must reapply for the position in order to be considered. A resume or curriculum vitae, a cover letter outlining your qualifications for and interest in the position, contact information for 3 current, professional references, as well as copies of transcripts (if required) must be uploaded with each application.