Sponsored Program Coordinator
The Ohio State University
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Sponsored Program Coordinator
ERIK Office of Sponsored Programs Administration
The Office of Sponsored Programs (OSP), under the auspices of the Enterprise for Research, Innovation and Knowledge (ERIK), supports the development, implementation, and coordination of sponsored research at the University from proposal development to project closeout. OSP provides a full range of research administration services to support Ohio State faculty, staff, and graduate students through research administration, responsible stewardship of funds and sound management practices.
The Sponsored Program Coordinator (SP Coordinator) position performs research administration functions for the Office of Grants and Contracts (OGC) under the supervision of OGC leadership and in collaboration with Sponsored Program Officers (SPOs).
The individual in this role will assist the OGC leadership and Sponsored Program Officers by coordinating the grants and contracts administrative job duties across OGC workloads. This includes paperless proposal and award files and new award review processes. Independently performs data entry and management activities in the Grants module systems. Provides proposal review, including budgets. Initiates post-submission proposal process (PA-005 transfers). Monitors financial status of research projects and provides reports, as required. Creates and processes sub-award agreements. Monitors and initiates project close-out process.
Provides staff leave coverage to SPOs and leadership and assumes responsibility for workload relief during high-volume periods. Works to build knowledge base in research administration and stays current on agency regulations, requirements, and policies. Provides high-quality customer service to the OSP research constituents and the University’s research community. Assists and participates in staff training and Principal Investigator (PI) trainings. Performs other tasks as assigned.
A successful SP Coordinator has the ability to perform the following essential skills and competencies: Possess time management ability, follow-through, organizational skills, and attention to detail; be capable of multi-tasking, problem solving, and possess strong verbal and written communication skills; Be capable of efficiently learning new systems and adopting new procedures; Be self-motivated, and balance working autonomously as well as within a team; be comfortable with being flexible and adaptable performing in a high volume and deadline driven environment; Understand the importance and value in providing exceptional customer service; Possess the ability to review and interpret award/contract language and sponsor and University policies and procedures; Apply financial analysis and budgeting skills using Excel spreadsheets as a tool; Enjoy working in a culture that promotes work/life balance, peer collaboration, autonomy, and supportive leadership.
Minimum Education Required
Bachelor’s degree or equivalent combination of education and experience.
Required & Desired Qualifications
Bachelor’s degree or equivalent combination of education and experience. At least one (1) year of customer service experience. At least one (1) year of administrative experience in a professional business capacity in any of the following: data entry and/or information management, compliance with policies and procedures, procurement, accounting, and financial management. Proficient in the use of Microsoft Word, Excel, and Outlook.
At least one (1) year of experience with and knowledge of any of the following: Federal or private agency sponsors, contract/grant regulations, University policy; experience with electronic research administration tools and systems; demonstrated experience developing budgets and/or analyzing financial data; knowledge of research funds administration or business administration practices.
Function: Research Administration
Subfunction: Sponsored Programs
Career Band and Level: T2
The Office of Sponsored Programs (OSP), under the auspices of The Ohio State University’s Enterprise for Research, Innovation and Knowledge (ERIK), supports the development, implementation, and coordination of sponsored research at the University from proposal development to project closeout. OSP provides a full range of research administration services to support Ohio State faculty, staff, and graduate students through research administration, responsible stewardship of funds and sound management practices. Please visit the Office of Sponsored Programs website for details: https://research.osu.edu/about-us/administration-and-units/office-sponsored-programs .
OSP provides a collaborative, autonomous work environment with a strong emphasis on work/life balance. Employees are provided several flexible work schedule and location options aligned with U.S. Eastern Time Zone, including an option for remote with expectation of travel to the office. All staff are expected to attend certain in-person work events during the year, regardless of work schedule and location. All employees are provided University-configured equipment and supportive technology tools. Employees will be required to provide reliable internet access and home office furnishings if they opt for part or all of their duties to be undertaken remotely.
To maximize staff success OSP provides a robust training program including an assigned job coach who provides mentoring and guidance throughout the training period. New employees are assigned work tasks following the focused training period.
We strongly encourage that applicants submit both a resume and a cover letter. This is a technical level position. The offer for this position will fall within the hourly range of $17.74-$23.63 based on internal equity and the unit’s available budget.
The Ohio State University offers competitive and comprehensive benefit options. Explore https://hr.osu.edu/careers/ for more information.
Research Administration Building (0200)
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
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