Specialist, Academic Records/Room and Course Scheduling (Multiple Positions)

Job title:

Specialist, Academic Records/Room and Course Scheduling (Multiple Positions)

Company

University of Arizona

Job description

Specialist, Academic Records/Room and Course Scheduling (Multiple Positions)
Posting Number req22355
Department Office of the Registrar
Department Website Link
Location Main Campus
Address Tucson, AZ USA
Position Highlights The Office of the Registrar is recruiting an entry-level professional staff member to provide excellent service for students, faculty, staff, and the public. The Academic Records Specialist will contribute as a member of the Room & Course Scheduling Team. The Office of the Registrar is responsible for the accuracy and integrity of the academic record. Serving all students, faculty, academic units, and student support functions; the Office is charged with the implementation of academic and student policies and their alignment to state and federal regulations and accreditation standards. The Office strives to be a leader and thought partner in creating efficient processes that are designed in a way that supports student success and service excellence.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .
Duties & Responsibilities

• Following established policy, process Schedule of Classes and Event Request forms in different software systems (Ad Astra and PeopleSoft/UAccess).

• Run various reports and make data entry corrections as necessary to ensure the Schedule of Classes is accurate and compliant.

• Communicate and partner with department schedulers to identify corrections needed in the Schedule of Classes to align with compliance standards.

• Assist in training academic departments in the creation of the Schedule of Classes.

• Assist in customer service support of the Centrally Scheduled Classrooms (ensuring properly configured layout and addressing furniture, cleanliness, heating& cooling issues, etc.).

• Assist in resolving issues and answering questions sent to the office through a variety of methods.

• Answer phones and chats and assist student workers with answering questions as needed.

• Assist in interviewing and training student workers.

• Assist in processing event requests and invoicing for events.

• Assist in creating and updating technical and non-technical documentation for internal and external purposes.

• Use knowledge of University of Arizona and Office of the Registrar websites and policies to support students, faculty, staff, and the public.

• Use and update department Business Process Guides.

• Additional duties may be assigned.

Knowledge, Skills and Abilities:

• Excellent customer service skills.

• Proficient grammar and writing abilities.

• Ability to work well in teams and groups.

• Ability to be adaptable.

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience required.

• Minimum of 3 years of relevant experience required.

Preferred Qualifications
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Student Services
Benefits Eligible Yes – Full Benefits
Rate of Pay $16.50-$20.63
Compensation Type hourly rate
Grade 3
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our and our .
Grade Range Minimum $16.5
Grade Range Midpoint $20.63
Grade Range Maximum $24.75
Career Stream and Level OC2
Job Family Registration & Records
Job Function Student Services
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 2
Target Hire Date 4/10/2025
Expected End Date
Contact Information for Candidates Kris Peabody kpeabody@arizona.edu
Open Date 4/3/2025
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at

Expected salary

Location

Tucson, AZ

Job date

Sat, 05 Apr 2025 07:57:23 GMT

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