Senior Project Management Specialist

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Job Number: 
J0224-0421

Job Title: 
Senior Project Management Specialist

Job Type: 
Continuing Full Time

Department: 
Project Office

Job Category: 
Information Technology

Number of Positions: 
1

Date Posted (dd/mm/yyyy): 
07/03/2024

Closing Date (dd/mm/yyyy): 
21/03/2024

Salary (with Salary Rate): 
81,905.00 – 90,201.00/Year

Employee Group: 
CUPE 2424

Salary Level: 
11R

Hours Per Week: 
35

Date Position Available: 
16/02/2024

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Responsibilities:

Reporting to the Manager, Project Management Office (PMO), the Senior Project Management Specialist is responsible for conducting multiple larger scoped projects concurrently and is capable of managing stakeholder expectations and interests that span several areas of the University. The projects led by the Senior Project Management Specialist are strategic and transformational in nature; they are of a medium to large scale (in complexity, time and budget).

The Senior Project Management Specialist is responsible for developing and managing all project work during each process of the project lifecycle: initiation, planning, execution, monitoring, controlling and closeout.

The Senior Project Management Specialist is accountable for ensuring the identified project objectives are delivered on time and within budget. The incumbent is responsible for coordinating the project management work in an organizational matrix structure. The Senior Project Management Specialist is also responsible for identifying stakeholders and facilitating their engagement.

The Senior Project Management Specialist is responsible for providing professional project management leadership. The Senior Project Management Specialist is expected to contribute to the development of project management standards, processes and tools to grow the foundation of the PMO.

The incumbent is also responsible to ensure that the systems within the University are developed, designed and implemented, in an efficient and cost-effective manner.

The incumbent is responsible for defining user requirements for Enterprise Systems (Student Services, HR, Finance, Alumni, and Faculty Administration) and system development, analyzing alternative system solutions, proposing and/or reviewing system design to ensure requirements are met, provide advice and manage the implementation of system enhancement/changes. The incumbent will design, develop and implement improved business processes and system enhancements and application development. The incumbent is responsible for functional process improvement, development, redesign and renewal. The incumbent is responsible for ensuring users are trained.

Qualifications:

The incumbent must possess the following qualifications:
• Must have excellent knowledge of MS Project, Visio, and spreadsheet software such as Excel and Word.
• The incumbent must possess a solid knowledge and comprehension of:
– Enterprise information systems.
– Systems development methodologies.
– Change Management.
• Excellent knowledge of Project Management methodologies are required; highly developed analytical, problem solving and organizational skills and highly developed ability to think logically through complex procedural and systems processes.
• Highly developed leadership and team building skills; interpersonal skills; communication, presentation and consultation skills are required.
• Excellent client service and conflict resolution skills to establish effective liaison and rapport with University staff at all levels; high level of tact and diplomacy; interviewing and group workshop skills; highly motivated self-starter with proven ability to work without supervision are all essential to the position.
• Experience with process workflow modeling tools is an asset; packaged software implementation experience for large systems is an asset; experience with the design and implementation of custom developed systems is an asset; knowledge of Enterprise Resource Planning – ERP including core Banner/FAST modules is an asset; and knowledge and understanding University core business processes is an asset.
• The incumbent will have practical experience in the following areas:
– Budget development and administration
– Project resource management (planning, budgeting, project performance measurement) within a matrix environment
• In addition to a high energy and engagement level, the incumbent will have the ability to work in a team environment, adapt to changing environments, possess exceptional organization skills, meet deadlines and work under pressure.
• Highly effective interpersonal skills are required to build and maintain effective relationships with professional colleagues, system users, faculty members, and administrators.
• Strong leadership and team-building skills in order to effectively coordinate and lead in the achievement of project objectives while at the same time providing excellent client service.

Education and Experience:

The above is normally acquired through the completion of:
• Honours degree from a University, ideally with a focus in both computer science and project management
• Project Management Professional (PMP) certification is considered a strong asset.
• Seven years of related experience in project management, preferably in the technology industry

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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